Governing Body
The Authority is governed by a five person board of directors. Two board members are appointed by the Butts County Board of Commissioners. The cities of Jackson, Flovilla and Jenkinsburg each appoint a single board member.
The board meets on the second Tuesday of each month at the Authority's main office on the Square in Jackson at 5:30p.m. The public is always welcome to attend. The entrance to the meeting room is at 111 North Oak Street.
Next Regular Board Meeting - September 14, 2010 at 5:30 p.m.
Summary of August 10, 2010 Board Meeting
Call to Order - Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Bob Harris, Harvey Norris, Wesley Keber & Burt Jones; Authority staff members’ present were Marcie Seleb and Joyce Hosey.
Opening Prayer - Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting - Mr. Harris made a motion to dispense with the reading of the minutes from the July 13, 2010 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Consider Audit Proposal by Haisten & Johnston - A motion was made by Mr. Keber to accept Haisten & Johnston’s proposal of $5,250 for FY 2010 audit. This was seconded by Mr. Jones and approved unanimously.
Consider Issuing Request for Proposals for Health Insurance Broker - The Board directed Ms. Seleb to request proposals for health insurance brokers.
Consider Policy Change on Security Deposit Refunds - A motion was made by Mr. Norris not to cut a refund check for less than $1.00, but if customer requests this refund, to dispense it from cash drawer. This was seconded by Mr. Jones and approved unanimously.
Consider Formal Policy on Write-off of Uncollectibles - A motion was made by Mr. Jones to adopt the policy for the write-off of uncollectible accounts receivable as written. This was seconded by Mr. Norris and approved unanimously.
Review Sewer Service Delivery Draft Map - A motion was made by Mr. Jones directing Ms. Seleb to move forward with the map as presented showing sewer service delivery areas for Flovilla, Jackson and the Authority and to work with the County and the Cities to adopt this as part of Butts County’s Service Delivery Strategy. This was seconded by Mr. Keber and approved unanimously.
Drinking Water Laboratory Contract with EPD - A motion was made by Mr. Norris directing Ms. Seleb to enter into a 36-month drinking water testing and related services contract with the Georgia EPD at a cost of $9,700. This was seconded by Mr. Jones and approved unanimously.
Manager’s Report
Update on Construction Projects
Four Points Road - The relocation of water main has been completed at the site of the new convenience store on Four Points Road.
Colwell Road - Right of way clearing is underway for the 12-inch main on Colwell Road near I-75.
Isaac Head Road Extension - The design for Isaac Head Road continues to be delayed due to layout requiring easements and/or rights of way. Staff is awaiting a preliminary layout to show to property owners.
Walt Banks Road Extension - Tap purchases are underway for the extension on Walt Banks Road with a deadline of September 26, 2010.
Hwy. 42 North Relocate - The crew continues to assist the Georgia Department of Transportation’s contractor, Crawford Grading and Pipeline, in the main relocation and switch over of services on Hwy. 42 North.
Operations Report - Water billing for July was up $8,000 from June and was the second biggest July ever at $232,376, with an active customer base of 5,208. Sewer billing for July was down $2,000 from June, but was the biggest July ever, at $27,987 with an active customer base of 127.
The average daily water pumped to the Authority, Jackson and Jenkinsburg from the Ocmulgee and Stewart plants was 2.4 MGD, with a maximum of 3.2 MGD. The rolling 12-month average loss was 10.7%. The total amount of water pumped in July 2010 per plant was: Burford - 64 MG; Stewart - 7 MG. The average wastewater influent at the Bucksnort Ranch LAS was .209 with an average daily effluent of .161/.550 MGD and a maximum 7-day effluent of .266/.550 MGD.
Update on Grant Projects - Ms. Seleb advised the Board that she has met with representatives of the Great American Travel Center and they have promised delivery of the job creation commitment letter needed to complete the EIP grant application this week. Required financial documentation is also expected to be delivered directly to the OneGeorgia and EIP offices this week.
Financial Report - Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through July 2010.
Review Bills Paid - Board members reviewed check registers and credit card statements for the month of July 2010.
Adjourn - A motion was made by Mr. Harris to adjourn meeting at 6:40 p.m. This was seconded by Mr. Norris and approved unanimously.
Adopted Minutes of Recent Meetings (click on month):
July 2010