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April 16, 2019 Board Meeting Summary

Note: The Meeting Summary is an abbreviated summary of the most recent board meeting. It is provided to keep the public informed until the official minutes of the board meeting are approved.

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Eddie Roberts, Jr., Eddie Ford, & Harvey Norris. Also present was Bobby Metzinger representing Yancey Power Systems. Staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.

Approval of Minutes from March 12, 2019 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the March 12, 2019 meeting. This was seconded by Mr. Ford and approved unanimously.

Yancey Power Systems Service Contract Change – Bobby Metzinger reported a second amended financial service contract has been proposed. Yancey is proposing lower maintenance and repair fees than the original amendment but the total is still some $7000 over the original agreement. Ms. Seleb will get other quotes and compare prices. Mr. Metzinger excused himself from the meeting at 5:36 p.m.

Water Model Update Preliminary Results – Ms. Seleb presented preliminary water model results from Hayes James Associates.

Select Engineer for Water Plant Modification Preliminary Design – Ms. Seleb presented three proposals for preliminary Burford Water Plant modification design. Wiedeman and Singleton was recommended by staff due to a scoring combination that considered experience, skills, timeliness, and price. Mr. Ford made a motion to accept the proposal. This was seconded by Mr. Norris and approved unanimously.

Engineer of Record for Delegated Authority – Ms. Seleb presented a scope of services and fee proposal for engineer of record from Ingram and Associates Engineering firm. The Authority’s current engineer of record, Lorraine Campagne, has left private practice. Ingram and Associates will review plans submitted to the Authority from developers. Mr. Norris made a motion to accept the $110.00 an hour proposal, which is equal to the pricing currently paid. This was seconded by Mr. Roberts and approved unanimously.

Manager’s Report

New Hire – Mr. Ford made a motion to affirm the hiring of Brandon Strickland as a water treatment plant operator. This was seconded by Mr. Roberts and approved unanimously.

Request for Discounted Service Connection– Ms. Seleb reported the Gregory Bridge Company purchased a regular 3/4″ water service for $1200. The service will only be used during construction of the Yellow Water Creek Bridge on GA Hwy. 36 East. Mr. Jay Gregory has asked if the Authority would consider a discount. Ms. Seleb recommended refunding Gregory Bridge $350, the capital recovery fee portion of the service connection fee. Mr. Roberts made a motion to approve the refund. This was seconded by Mr. Norris and approved unanimously.

LGS Holdings– Ms. Seleb presented a preliminary site plan for a large mixed-use development on Highway 16 West by LGS Holdings. Mr. Norris made a motion not to serve the residential development as presented because current Authority policy allows new residential sewer service to be considered only when in the P-R zoning category. This was seconded by Mr. Roberts and approved unanimously. Mr. White abstained due to conflict of interest.

Result of THM HAA negotiations with EPD – Ms. Seleb reported she, water production superintendent Herbert Head and attorney Will White met with Georgia Environmental Protection Division (EPD) staff to discuss the noncompliance letter. EPD agreed the Authority may notification may be included in the 2019 Consumer Confidence Report which is distributed online.

DOT Survey for Truck Lanes – Ms. Seleb reported Georgia Department of Transportation (DOT) is surveying properties along I-75 for proposed truck lanes. This would appear to include the Bucksnort Ranch Land Application System.

Flying J/Buckner’s Sewer – Ms. Seleb reported that the original route to serve Flying J/Pilot with sewer cannot be followed due to inability to obtain a needed easement. The new proposal is to install a gravity sewer line on Bucksnort Road with Flying J/Pilot running a gravity sewer line on its property from Bucksnort Road to its existing pump station. Mr. Roberts made a motion to use 2019-24 Special Purpose Local Option Sales Tax (SPLOST) money to fund the project on Bucksnort Road with Flying J/Pilot paying for the line across its property. This was seconded by Mr. Norris and approved unanimously. Mr. White abstained due to conflict of interest because he owns property in the area.

Litter Trap Seed Grant– Because DeKalb County is moving forward to pay all costs of the planned litter trap on the South River, this grant is no longer needed. Ms. Seleb reported that EPD is going to terminate the $75,000 grant as it is no longer needed for the project. Mr. Ford made a motion to withdraw $10,000 donated by the Authority towards the project and to distribute other donated funds held by the Authority back to the South River Watershed Alliance and the Jackson Lake Association. This was seconded by Mr. Norris and approved unanimously.

Construction – Ms. Seleb reported the Authority’s crew is installing taps on Barnes Road. The T.W. Leverette Road water main extension is complete. The Airstrip water main installation set to begin the this week. A pre construction meeting with Liberty is scheduled for May 10, 2019.

Operations Report – Ms. Seleb went over monthly statistics for water and sewer billing, new accounts, and plant production.

Financial Report – The monthly financial report for Water & Sewer Operations, Water and Sewer Capital Recovery Fees, and Special Purpose Local Option Sales Tax was presented.

Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:35 p.m. This was seconded by Mr. Roberts and approved unanimously.


Filed under: Board Meeting Minutes

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