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July 16, 2019 Board Meeting Minutes

Call to Order – Chairman White called the meeting to order at 5:35 p.m. Board members present were J. B. White, Eddie Roberts, Jr., Eddie Ford & Harvey Norris.  Also present was Bobby Metzinger representing Yancey Power Systems.  Staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.

Approval of Minutes from June 18, 2019 Meeting – Mr. Ford made a motion to dispense with the reading of, and to approve, the minutes from the June 18, 2019 meeting. This was seconded by Mr. Norris and approved unanimously.

Consider Change Order to Add Sewer Line on Hwy. 16 from Jackson Road to I-75 – Ms. Seleb represented a change order from Pyles Plumbing to extend sewer to the Holiday Inn Express site on GA Hwy. 16 W as part of their existing sewer contract on Hwy. 16. The change order is priced at a total of $100,419. There are a few unanswered questions about line items in the change order. Ms. Seleb recommended waiting until the next meeting to approve the change order. Board members were in agreement with this.

Consider Generator Maintenance Contract Options – Ms. Seleb presented price comparison for ongoing maintenance of the Authority’s seven emergency generators. Yancey Power Systems had the lowest annual cost. Mr. Roberts made a motion to sign the four-year contract for $14,313.16 per year. This was seconded by Mr. Norris and approved unanimously.

Manager’s Report

Construction – Ms. Seleb reported that she will meet with Doug Adams and John Palmer on July 18th to discuss sewer layout for the LGS Holdings industrial site. The Authority’s crew has set ten taps for the Airstrip Road water extension project and has begun the GA Hwy. 16 water extension from Jackson Road near the Spalding County line. Pyles Plumbing is set to begin the sewer main installation on Hwy. 16 next week. The Jones Petroleum water main extension on Glade Road is on hold until the easement plat is redrawn to eliminate the Patel property as per the Jones’ new plan.

Operations Statistics – Ms. Seleb went over water production, water loss and customer statistics for June. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plants was 2.2 million gallons per day, with a maximum of 2.8 million gallons per day. The rolling twelve-month average loss was 7-1% with the current monthly average loss at -8.6%. The total amount of finished water pumped in June by each plant was: Burford – 60 million gallons and Stewart – 6 million gallons.

Water billing for June was $285,687 up 21% from the previous month and up 17% the same month for the previous year. Sewer billing for June was $50,245, up 9% from the previous month and down 9% from the previous year.

Total water accounts numbered 5,684 at the end of June with 5,219 of those being active water customers. Zero subdivision water meters and two regular taps were purchased in June.

There were 187 total sewer accounts at the end of June with 185 of those being active sewer customers. No sewer connection was purchased on the existing system.

Election of Board Officers – A motion was made by Mr. Norris to retain J. B. White as Chairman of the Authority’s board of directors. This was seconded by Mr. Ford and approved unanimously.

A motion was made by Mr. Roberts to retain Mr. Norris as Vice-Chairman of the Authority’s board of directors. This was seconded by Mr. Ford and approved unanimously.

A motion was made by Mr. White to retain Mr. Roberts as Secretary-Treasurer of the Authority’s board of directors. This was seconded by Mr. Norris and approved unanimously.

Financial Report – Ms. Seleb reviewed the financial summary for Water & Sewer Operations, Capital Recovery Fees, and Special Purpose Local Option Sales Tax (SPLOST) for June 2019.

Water Operations income for June was $307,076 with $239,867 in expenses. Water capital recovery fee revenue for Fiscal Year 2019 thus far was $30,592 with $17,500 in expenses.

Sewer Operations income for June was $55,657 with expenses of $29,979. Sewer Capital Recovery Fee revenue for Fiscal Year 2019 thus far was $11,123 with $15,500 in expenses.

To date, $2,762,481 has been collected in 2013-18 SPLOST revenue, with $2,618,929 expended.

Total cash on hand at the end of June was $10,567,229. This is $118,299 under the June 30, 2018 balance. Copies of the June 2018 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 7:00 p.m. This was seconded by Mr. Roberts and approved unanimously.


Filed under: Board Meeting Minutes

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