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May 08, 2018 Regular Board Meeting

Call to Order – Chairman White called the meeting to order at 5:31 p.m. Board members present were J. B. White, Eddie Ford & Eddie Roberts. Staff members present were Marcie Seleb, general manager and Alyssa Hopson, clerk to the board.
Opening Prayer – Eddie Roberts offered an opening prayer to begin the meeting.
Approval of Minutes from April 17, 2018 Meeting – Mr. Roberts made a motion to dispense with the reading of and to approve the minutes from the April 17, 2018 meeting. This was seconded by Mr. Ford and approved unanimously.
Request for Water Extension on Midway Road – Liberty Property Trust, Inc. – Motion by Mr. Ford to accept Liberty Property’s request to extend an eight-inch water main on Midway Road at their cost. The purpose of the extension is to provide service for an 840,000 square foot warehouse currently under construction and a future 240,000 square foot warehouse. The was seconded by Mr. Roberts and approved unanimously. A copy of the letter is attached and made part of these minutes.
Review Health Insurance Pricing for FY 2019 – Ms. Seleb presented renewal options for health insurance from Altera Payroll and Insurance. Ms. Seleb recommended staying with the current Blue Cross Blue Shield plan with 14.5% increase. A motion was made by Mr. Roberts to accept the rate. This was seconded by Mr. Ford and approved unanimously. A copy of the renewal options are attached and made a part of these minutes.
Confirm Hiring of New Customer Service Clerk – Ms. Seleb asked the board to confirm hiring of Amber Eason as a customer service clerk. A motion was made by Mr. Ford to confirm the hiring. This was seconded by Mr. Roberts and approved unanimously.
Review Yancey Proposal for Generator Noise Abatement at Burford Water Treatment Plant – The previous year, David and Wanda Elder brought a complaint about the generator noise at the Burford Water Treatment Plant during electricity load management periods. Yancey Engineered Solutions has provided a proposal that would reduce sound levels by roughly 15-20 decibels at a cost of $43,000 noise. Mr. Roberts made a motion not to accept the proposal due to the high cost. This motion was seconded by Mr. Ford and approved unanimously. A copy of the proposal is attached and made a part of these minutes.
Manager’s Report
Sanitary Survey – Ms. Seleb reported Margie DeBerry of the Georgia Environmental Protection Division was here on April 25-26 for the triennial sanitary survey of the water system and that the visit went well.
Service Delivery Strategy – Ms. Seleb reported the State of Georgia turned down the Butts County’s update of the Service Delivery Strategy partly because water and sewer submittals were illegible and/or insufficient.
Operations Statistics – Ms. Seleb reviewed water production, water loss and customer statistics for April. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plants was 2.2 million gallons per day, with a maximum of 2.4 million gallons per day. The rolling twelve-month average loss was 11.4% with the current monthly average loss at 12.5%. The total amount of finished water pumped in April by each plant was: Burford – 58 million gallons and Stewart – 7 million gallons.
For the fiscal year thus far, total gallons sold has dropped by 11% compared to the same period in the previous year. Gallons sold to the Georgia Diagnostic Prison dropped by 56%.
Water billing for April was $228,853, up 11% from the previous month and up 4% the same month for the previous year. Sewer billing for April was $61,979, up 14% from the previous month and up 7% from the previous year.
Total water accounts numbered 5,583 at the end of April with 5,114 active water customers. Three new water taps were purchased on the existing system. Zero subdivision meters were purchased during the month.
There were 183 total sewer accounts at the end of April, with 182 of those being active customers. Zero new sewer connections were purchased during the month.
Financial Report – Ms. Seleb reviewed the financial summary for Water & Sewer Operations, Capital Recovery Fees, and Special Purpose Local Option Sales Tax (SPLOST) for April 2018. Water operations income for April was $240,125 with $192,976 in expenses. Water capital recovery fee revenue for Fiscal Year 2018 thus far was $39,044 with an outflow of $66,640 for payment of the Sandy Creek Loan.
Sewer Operations income for April was $62,605 with expenses of $12,675. Sewer Capital Recovery Fee revenue for the fiscal year thus far was $193,626 with $0 in expenses. To date, $2,258,667 has been collected in 2013-19 SPLOST and interest, with $ 1,179,530 expended.
Total cash on hand at the end of April was $10,454,870. This is $411,821 over the June 30, 2017 balance. Copies of the April 2018 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes. Also attached is a copy of the monthly check register.
Adjourn – A motion was made by Mr. Roberts to adjourn the meeting at 6:04 p.m. This was seconded by Mr. Ford and approved unanimously.


Filed under: Board Meeting Minutes

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