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November 19, 2019 Board Meeting Summary

Note: The Meeting Summary is an abbreviated summary of the most recent board meeting. It is provided to keep the public informed until the official minutes of the board meeting are approved.

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Eddie Roberts, Jr., Eddie Ford & Harvey Norris. Staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.

Approval of Minutes from October 15, 2019 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the October 15, 2019 meeting. This was seconded by Mr. Ford and approved unanimously.

Consider Change Order #2 – Liberty II Sewer Extension – Ms. Seleb presented change order number two from Pyles Plumbing to provide a stable foundation for the retaining wall on the Hwy. 16 sewer project. The change order is priced at a total of $5,200.00. Mr. Ford made a motion to accept the change order. This was seconded by Mr. Norris and approved unanimously. Mr. White abstained due to a conflict of interest because he owns property in the area.

Consider Indemnity Agreement with Jones Petroleum in lieu of Letter of Credit for Water & Sewer Improvements on Glade and Midway Road – Ms. Seleb presented an indemnity agreement in lieu of a letter of credit for the Jones Petroleum project on GA Hwy. 16 W. Mr. Roberts made a motion to accept the indemnity agreement. This was seconded by Mr. Norris and approved unanimously.

Consider Paychex Flex Outsourced Payroll Processing – Ms. Seleb presented a quote from Paychex Flex for payroll processing. Mr. Roberts made a motion to accept Paychex’s quote. This was seconded by Mr. Norris and approved unanimously.

Consider Allowing Water Plant Operations Intern – Ms. Seleb reported Galwyn Hill has requested an internship at the Stewart Water Treatment Plant. Mr. Hill must have 90 days of experience before obtaining his operating license. Mr. Norris made a motion to allow Mr. Hill to intern. This was seconded by Mr. Roberts and approved unanimously.

City of Jackson Request for Can-a-thon Donation – A motion was made by Mr. Ford to make a $500 donation to the City of Jackson’s Can-A-Thon. This was seconded by Mr. Roberts and approved unanimously. Mr. Norris abstained due to a conflict of interest because he is a City of Jackson employee.

Manager’s Report

Level 1 Drought – Ms. Seleb reported EPD enacted a Level 1 Drought Response on October 21, 2019. This drought declaration requires a public information campaign by water providers.

Construction – Ms. Seleb reported that Pyles Plumbing made little progress on the GA Hwy. 16 W sewer extension over the last month.

Ms. Seleb reported the Authority is awaiting the contract bonds in order to issue the Notice to Proceed on the Bucksnort Road sewer project.

Ms. Seleb reported the Authority’s crew will soon start Yellow Water Creek eight-inch water main replacement near the GA Hwy. 36 bridge.

The crew is keeping busy visiting every meter box on the system, making sure boxes and piping are clear and uncovered.

Ms. Seleb reported Tony Moore and Keith Williams will start on the Authority’s back office remodel after Thanksgiving.

Ms. Seleb presented the first water plant modification design development draft for the Burford Plant for Board review.

Ms. Seleb reported that Chief Operator & Maintenance Technician Darnell Walker and Water Production Superintendent Herbert Head installed a new soft start controller on High Service Pump #3 at the Burford plant. She commended them on their work which will enable the Authority to operate this pump with greatly reduced pressure issues.

Financial Report – The monthly financial report for Water & Sewer Operations, Water and Sewer Capital Recovery Fees, and Special Purpose Local Option Sales Tax was presented. A motion was made by Mr. Ford to set aside restricted funds for future plant improvements and debt service from both Water and Sewer Operations. This was seconded by Mr. Norris and approved unanimously.

Executive Session Begin – Motion by Mr. Ford to adjourn into Executive Session to discuss personnel matters, seconded by Mr. Roberts and approved unanimously.

Executive Session End – Motion by Mr. Norris to return to the regular meeting, seconded by Mr. Ford and approved unanimously. No action was taken.

Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:46 p.m. This was seconded by Mr. Roberts and approved unanimously.


Filed under: Board Meeting Minutes

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