Call to Order – Chairman White called the meeting to order at 6:00 p.m. Board members present were J. B. White, Mitch McEwen, Harvey Norris, Bob Harris and Wesley Keber; staff members present were Marcie Seleb and Joyce Hosey; representing the Jackson Progress Argus was Stewart Voegtlin.
Mr. White welcomed the Authority Board’s newest member, Wesley Keber, to the meeting. Mr. Keber was named by the City of Jenkinsburg to replace longtime board member, Emerson L. Burford, who passed away on April 28, 2008.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from April 8, 2008 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Resolution in Honor of Emerson L. Burford – A motion was made by Mr. White to approve the resolution authorizing the renaming of the Ocmulgee Water Treatment Plant as Emerson L. Burford Water Treatment Plant. This was seconded by Mr. Norris and approved unanimously.
Easement Agreement with Georgia Power for Transmission Main – A motion was made by Mr. McEwen to authorize Chairman White to sign the final agreement upon approval of Attorney Will White. This was seconded by Mr. Norris and approved unanimously.
John Harkness Property Transfer – A motion was made by Mr. Harris to execute the transfer of 2.049 acres of property to John Harkness. Harkness will grant the Authority an easement for the use of this acreage as a buffer zone for the Bucksnort LAS. This is to clear up an old line dispute between the Harkness family and the previous owner of the property. This was seconded by Mr. Norris and approved unanimously.
Result of Ridgeway Road Tap Prepayments – Ms. Seleb advised the Board that a total of thirteen (13) water taps were sold with three petitioners not purchasing taps. A total of two (2) more taps need to be sold in order to be ahead of the next ranked project.
Main Extension on Seminole Avenue – A motion was made by Mr. McEwen to extend a 500-foot loop on Seminole Avenue with the customer paying for materials for a 2-inch line and the Authority to make up the difference in cost for a 6-inch line. This was seconded by Mr. Norris and approved unanimously.
State Water Use Requirements Update – Ms. Seleb advised the Board that Butts County was lowered to a Level 2 Drought Response as of May 12, 2008. The rules have been greatly relaxed and are as follows: Water may be used on an odd/even schedule between midnight and 10:00 a.m. Prohibited uses are: Hydrants – Except for fires, public health and flushing; Washing hard surfaces – Except for public health and safety.
Manager’s Report
Operation Statistics – Ms. Seleb went over the water and sewer statistics for the month of May 2008. Water billing for the month was $167,182 with a customer base of 5,057. Sewer billing for the month was $24,191 with a customer base of 125.
The average daily water pumped to the Authority, Jackson and Jenkinsburg from the Ocmulgee and Stewart plants was 2.01 MGD, with maximum of 2.19 MGD. The rolling 12-month average loss of 12.6%. The total amount of water pumped in April 2008 per plant was 60 MG (Ocmulgee – 54 MG; Stewart – 6 MG). The average wastewater treated at the Bucksnort Ranch LAS was .184/.550 MGD with a maximum 7-day effluent of .262/.550 MGD.
Construction Update
Kinard Mill/Towaliga Church/Evans/Ridgeway Roads (part) – Ms. Seleb advised the Board that the extension at Kinard Mill/Towaliga Church/Evans/Ridgeway (part) is well underway with Kinard Mill up to Ridgeway is installed. The crew is now working on Towaliga Church Road.
Pineview Upgrade – Ms. Seleb advised the Board that the last leg of the Pineview upgrade is on hold at this time.
West Butts Transmission Main – Ms. Seleb advised the Board that the Authority will be hosting a preconstruction meeting on the West Butts Transmission Main on May 28, 2008. She is still working to acquire four easements from small property owners who do not want a water tap in exchange for the easement within the Georgia Power Right of Way. In order to treat them all the same, appraisals are being done to determine a cash value.
Walter Moore Road – Ms. Seleb advised the board that the extension on Walter Moore Road will be starting soon.
Gold & Platinum Awards – Ms. Seleb advised the Board that the Gerald L. “Buck” Stewart Water Treatment Plant received the Gold Award in recognition of complete and consistent compliance during the year of 2007, its first year back in operation since 1997.
- Ms. Seleb advised the Board that the Ocmulgee River Water Treatment Plant received the Platinum Award in recognition of complete and consistent compliance during the 2007. This mark’s the Authority’s eighth year for the award.
- Ms. Seleb advised the Board that the Bucksnort Ranch Land Application System received the Platinum Award in recognition of complete and consistent compliance during the year of 2007. This marks the Authority’s eighth year for the award.
Rosehill Upgrade – Ms. Seleb advised the Board that per engineers working for Butts Holdings, the Rosehill Reservoir has been put on indefinite hold.
Ratification of Resolutions and Contract Agreement for DOT Project 332360 – A motion was made by Mr. McEwen to ratify a telephone vote taken in April for execution of the Resolution for a Preliminary Engineering and Contract Item Agreement for DOT Project 332360. (Highway 42 North widening) This was seconded by Mr. Harris and approved unanimously.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through April 2008. All funds are within budget. Capital Recovery Fee funds are behind in budgeted revenue, reflecting the economy. Board members also reviewed combined balance sheets for all funds for the month of April 2008.
Review Bills Paid – Board members reviewed check registers for the month of April 2008.
Adjourn – A motion was made by Mr. Harris to adjourn the meeting at 7:15 p.m. This was seconded by Mr. Norris and approved unanimously.