Call to Order – Chairman White called the meeting to order at 6:00 p.m. Board members present were J. B. White, Mitch McEwen, Harvey Norris, Bob Harris and Wesley Keber; staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meetings – Mr. Harris made a motion to dispense with the reading of the minutes from the August 12, 2008 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Receive Petition from Higgins Road for Water Extension – Ms. Seleb advised the Board that the Authority has received a petition from property owners on Higgins Road for a water extension. The portion of Higgins Road not currently served by public water (from Hwy. 16 to the railroad tracks in Flovilla) is 1.5 miles. Twenty persons have signed the petition, resulting in a net 13.3 taps per mile. This would move Higgins Road to the top of the priority list. A copy of this petition and map are attached and made a part of these minutes.
A motion was made by Mr. Harris to accept a water extension petition from the residents of Higgins Road and move it up on the priority list. This was seconded by Mr. Norris and approved unanimously.
Review Previous Water Extension Request from Cooper Road – The residents of Cooper Road have turned in a petition three times previously, but never actually bought enough taps to proceed with line installation.
Several Cooper Road residents have met with Chairman White and requested that the Authority relax the qualifications for an extension to allow the line to be extended only .5 miles, far enough to reach every household. Mr. White recommended this to the Board because the remaining property on the road is in large holdings that already have access to water from Highway 36. The Cooper Road residents have promised Mr. White that six (6) taps can be sold. A copy of a map is attached and made a part of these minutes.
A motion was made by Mr. Norris to relax the qualifications for Cooper Road extension, accept the petition, and begin accepting tap prepayments. This was seconded by Mr. Norris and approved unanimously.
Execute Contract for Excavator Lease – A motion was made by Mr. McEwen to execute the resolution authorizing the lease of the CAT 315CL priced at $116,591, with monthly payments of a 36-month lease at $1,777.51 with a balloon of $62,000 due at the end of the lease. This was seconded by Mr. Norris and approved unanimously. A copy of this resolution is attached and made a part of these minutes. Consider Participation in Georgia WARN Mutual Aid Agreement – A motion was made by Mr. Keber to enter into an agreement to participate in the Georgia WARN mutual aid system. This was seconded by Mr. Harris and approved unanimously. A copy of this agreement is attached and made a part of these minutes.
Consider “No-cost Letter” for Hwy. 36 Bridge over Towaliga River – The estimated cost of water and sewer infrastructure relocation for this bridge replacement project is $22,410. The Georgia Department of Transportation (DOT) is requesting a “no cost letter” for the project. A motion was made by Mr. Keber to write a letter accepting responsibility for the cost of relocating necessary water and sewer infrastructure related to the DOT project. This was seconded by Mr. Harris and approved unanimously.
Executive Session to Discuss Possible Real Estate Transaction – A motion was made by Mr. McEwen to go into an executive session to discuss a possible real estate transaction. This was seconded by Mr. Norris and approved unanimously.
A motion was made to come out of executive session. This was seconded by Mr. Norris and approved unanimously. No action was taken in the executive session.
Manager’s Report
Update on Water & Sewer to IDA – Ms. Seleb advised the Board of the revised routing and cost estimate to extend 2,000 – 2,500lf of gravity sewer to the High Falls site. The new cost estimate is $125,000 – $150,000. She added that the original estimate was $115,000. No action was taken.
Hwy. 36/16 Transmission Main – Ms. Seleb advised the Board that the progress on the transmission main is moving very slowly with 3,400 lf installed.
Ms. Seleb advised the Board that another change order has been drawn up to add 24″ of gravel through approximately 600lf of unstable and mucky soil at an additional cost of $11,600.
A motion was made by Mr. Keber to approve this change order. This was seconded by Mr. Harris and approved unanimously.
Construction Update
- Kinard Mill Road Extension – Ms. Seleb advised the Board that the Kinard Mill Road extension is complete except for the river crossing. The Authority is considering an option of hiring a contractor for assistance. Superintendent Nail is meeting with several utility contractors to obtain quotes.
- Crew – The crew will be working next on Ridgeway Road from Kinard Mill Road to Evans Road.
- Service Line Failures – Ms. Seleb advised the Board that there have been a number of polybutylene service line failures of late.
Operation Statistics – Ms. Seleb went over the water and sewer statistics for the month of August 2008. Water billing was down for the month at $173,986, with an active customer base of 5,063. Sewer billing for the month was $21,940 with an active customer base of 125.
The average daily water pumped to the Authority, Jackson and Jenkinsburg from the Ocmulgee and Stewart plants were 2.2 MGD, with maximum of 2.8 MGD. The rolling 12-month average loss was 12.5%. The total amount of water pumped in August 2008 per plant was: Ocmulgee – 56 MG; Stewart – 13 MG. The average wastewater sprayed at the Bucksnort Ranch LAS was .055/.550 MGD with a maximum 7-day effluent of .174/.550 MGD. A copy of these statistics is attached and made a part of these minutes.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through August 2008. A copy of these reports, along with combined balance sheets and income statements for August 2008, is attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers for the month of August 2008. A copy of the check registers is attached and made a part of these minutes.
Adjourn – A motion was made by Mr. McEwen to adjourn meeting at 7:20 p.m. This was seconded by Mr. Norris and approved unanimously.