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April 15, 2010 Regular Board Meeting

Posted on: April 15th, 2010

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Bob Harris, Harvey Norris, Wesley Keber; Authority staff member’s present were Marcie Seleb and Joyce Hosey.
 Opening Prayer – Mr. White opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the March 11, 2010 meeting and approve the same. This was seconded by Mr. Keber and approved unanimously.
Manager’s Report

Update on Construction Projects

  • Hwy 42 Passing Lanes – Department of Transportation (DOT) construction is starting with mobilization underway over the last several weeks. The Authority received a pleasant surprise in learning that DOT is going to use federal stimulus money to pay 100%, rather than 80%, of water line relocation work within the right of way. This is a net savings of $50,000-$60,000.
  • Riverview Park – The Riverview Park sewer project is finished with final punch list not yet done. This should be completed before the end of April.
  • West Ball Road – The crew has finished the main on West Ball Road and all work has been completed.
  • System Maintenance – The crew continues to do valve and hydrant marking, valve exercising and hydrant flow marking.
  • Colwell Road Connector – This project is still waiting to get a ball park price on Interstate boring options.

Update on Funding on Possibilities for Sewer at I-75/Hwy 16 – Work toward both an Employment Incentive (EIP) grant and a One Georgia Equity grant is underway. There is a possibility of getting up to $500,000 from each grant. Three Rivers Regional Center Staff is working to put together grant applications. 

Status of Georgia Environmental Facility Authority (GEFA) State Revolving Fund Loans– GEFA has set principal forgiveness on wastewater loans set at a lower-than-expected 15%. Forgiveness on water loans is a more attractive 30%. Pre-applications are due by April 29th.

Ms. Seleb recommended seeking only a water project for an elevated tank and connecting lines for northwest Butts County, but submitting a list of projects for both water and sewer to GEFA. The Authority has advertised for a public hearing for the water project on May 11th during regular Board meeting. This would speed up the time to construction, which is part of how projects are rated.

Barnes Road Extension Request – Tabled.

Operations Report – Water billing for March was up $14,000 from February at $189,236, with an active customer base of 5,203. This was the biggest March billing ever by some $23,000. Sewer billing was almost equal to February at $35,403 with an active customer base of 127. This was up $10,000 over any previous March figure.

The average daily water pumped to the Authority, Jackson and Jenkinsburg from the Ocmulgee and Stewart plants was 2.0 MGD, with maximum of 2.1 MGD. The rolling 12-month average loss was 13.7%. The total amount of water pumped in March 2010 per plant was: Burford – 53 MG; Stewart – 7 MG. The average wastewater influent at the Bucksnort Ranch LAS was .276/.550 MGD with a maximum 7-day effluent of .350/.550 MGD.

A copy of these operation statistics is attached and made a part of these minutes.

Investments – $4,300,000 in certificates of deposit come due in May. The board directed Ms. Seleb to solicit rate quotes from area banks on new six-month certificates and money market accounts.

Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through March 2010. Both operating funds continue to perform ahead of budgeted numbers. A copy of the financial summaries, as well as combined balance sheets and income statements is attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of March 2010. A copy of these check registers is attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn meeting at 6:15 p.m. This was seconded by Mr. Keber and approved unanimously.