Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Harvey Norris, Wesley Keber & Burt Jones. Guests present were District #4 Commissioner Keith Douglas and Rae Johnston representing Haisten & Johnston. Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Jones made a motion to dispense with the reading of the minutes from the November 16, 2010 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Presentation of FY 2010 Audit – Rae Johnston – Haisten & Johnston – Rae Johnston gave a brief overview of the Financial Statements for FY 2010. She summarized the Authority’s financial situation by stating that the Authority had a profitable year despite a floundering economy. This was due to a planned reduction in expenses and an unexpected increase in revenue from water use fees. Marcie Seleb reviewed a series of charts that are incorporated in the Management Discussion section of the audit. Ms. Johnston excused herself from the meeting at 6:00 p.m.
A motion was made by Mr. Norris to accept the audit as presented. This was seconded by Mr. Keber and approved unanimously. A copy of the audit is attached and made a part of these minutes.
Consider Policy to Standardize on Flygt Pumps – Ms. Seleb advised the board that the Authority must establish a standard sewer lift station pump or be required to quote other brands with grant funds. Flygt is the standard for quality and is the brand used at all existing lift stations.
A motion was made by Mr. Jones to standardize sewer lift pumps to use only Flygt. This was seconded by Mr. Norris and approved unanimously.
Update on Construction Projects
- Taps Sold – There was one tap sold in November.
- Colwell Road 12-inch Main – The interstate bore is completed and pressure tested. All pipe is in except for several hundred feet of rock and in the woods by I-75. The weather has been too wet or the ground has been frozen to work on this project for the past two weeks.
- Water & Sewer Easement Maintenance – The crew has been working on cutting at water and sewer easements that do not run along public rights of way.
Operations Report – Water billing for November 2010 was down 4% from October at $192,185 with total customer base of 5,212 and an active customer base of 4,647. This was up 15% over previous November. Sewer billing for November 2010 is $31,073 and is up 7% from September with a total customer base of 129 and an active customer base of 119. This is up 21% over previous November.
The average daily finished water pumped in November to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.1 MGD, with a maximum of 2.7 MGD. The rolling 12-month average loss was 10.2% with the current monthly average loss of 10.1%. The total amount of finished water pumped in November 2010 per plant was: Burford – 58 MG; Stewart – 6 MG. The average wastewater influent at the Bucksnort Ranch LAS was .216 with an average daily effluent of .165/.550 MGD and a maximum 7-day effluent of .254/.550 MGD.
Christmas Holidays – Ms. Seleb requested approval from the Board for splitting staff holidays so that the Authority would be open both on Thursday, December 23rd and Monday, December 27th with half of the work force working each day. The Authority would only be closed for Christmas Eve, Friday, December 24th. Board members were in agreement with this schedule.
BCWSA Website – Ms Seleb gave a brief over view of the Authority’s new website went live on Monday, December 13, 2010. The site is streamlined in design for quick access of information that customers seek most often. Pages are easily added and customized by staff, and board minutes can be searched.
Update on Grant Projects – Ms. Seleb advised the Board that the One Georgia Hwy. 36 Sewer grant application was turned down. A letter is expected within a few days that explain why the application fell short.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through November 2010. Finances are within budget thus far for FY 2011. Copies of the summaries by fund and consolidated balance sheet and income statement are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of November 2010. Copies are attached and made a part o the minutes.
Adjourn – A motion was made by Mr. Jones to adjourn meeting at 7:00 p.m. This was seconded by Mr. Norris and approved unanimously.