Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Harvey Norris, & Wesley Keber; Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the January 18, 2011 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Environmental Sub-consultant Pricing on Hwy. 36 Sewer Engineering -Ms. Seleb advised the Board of sub-consultant pricing on the Hwy. 36 sewer engineering. These tasks were quoted from multiple firms by Rindt-McDuff Engineering. A motion was made by Mr. Norris to accept lowest quotes including wetlands delineation by Ecological Solutions at a cost of $3,945 and the cultural resources survey by R. S. Webb & Associates at a cost of $2,976. This was seconded by Mr. Harris and approved unanimously. Mr. White abstained from the vote because he owns property at that interchange.
A comparison is attached and made a part of these minutes.
Holiday Time Policy for Plant Shift Workers – Ms. Seleb advised the Board of the need to officially adopt a holiday time policy for the plant shift workers that came from the City of Jackson. The proposed language should read as follows:
“Should your schedule necessitate working a holiday, you will be paid double time for hours worked on that day. Shift employees who are already scheduled for a day off on a holiday will be paid eight (8) hours holiday pay for that day.”
This complies with National Fair Labor Standards Act.
A motion was made by Mr. Harris to adopt the holiday time policy for shift workers as written. This was seconded by Mr. Norris and approved unanimously.
New Fluoride Recommendation from Feds – Ms. Seleb advised the Board of the new fluoride recommendations put forth by the U.S. Department of Health and Human Services. In January, the US Health & Human Services recommended feeding only .7mg/l, replacing the current standards of .7 – 1.2mg/l. The Authority is lowering final fluoride level to comply.
Executive Session to Discuss Personnel Issues – Tabled.
Update on Construction Projects
Taps Sold – There were no taps sold in January.
Colwell Road 12-inch Main – The entire main has been completed and the crew needs to re-tap customers on old undersized lines.
Flushing – System wide flushing is underway.
Isaac Head Road Extension – The crew will be starting the Isaac Head project this month.
Wastewater Lab – The Wastewater Lab for the LAS is under construction.
Operations Report – Water billing for January 2011 was up 15% from December 2010 at $209,146 and is down 2% from January 2010 with a total customer base of 5,210 and an active customer base of 4,642. Sewer billing for January 2011 is $28,755 and is up 25% from December 2010 and down 9% from January 2010 with a total customer base of 129 and an active customer base of 119.
The average daily finished water pumped in January 2011 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.0 MGD, with a maximum of 2.3 MGD. The rolling 12-month average loss was 11% with the current monthly average loss of 7.6%. The total amount of finished water pumped in January 2011 per plant was: Burford – 57 MG; Stewart – 5 MG. The average wastewater influent at the Bucksnort Ranch LAS was .227 with an average daily effluent of .169/.550 MGD and a maximum 7-day effluent of .294/.550 MGD.
Update on Grant Projects – Ms. Seleb advised the Board that there has been no news on the EIP grant.
Hay Cutting Equipment – Ms. Seleb advised the Board that she will be launching bids for hay cutting equipment this month. She will be comparing all equipment to John Deere standards and is looking to purchase the following equipment.
John Deere 5101E Tractor – $40,000
Loader attachment – $6,000
Square Baler – $15,000
Disc Mower – $8,000
Tedder – $6,000
Rake – $5,000
Grappulator – $5,000
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through January 2011. Finances are within budget thus far for FY 2011. A copy of these reports are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of January 2011. Copies are attached and made a part o the minutes.
Adjourn – A motion was made by Mr. Keber to adjourn meeting at 6:45 p.m. This was seconded by Mr. Norris and approved unanimously.