Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Wesley Keber, & Harvey Norris; Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the August 16, 2011 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Review Cost/Benefit Analysis of Automatic Meter Reading (AMR) and Automatic Meter Information (AMI) Programs – Ms. Seleb went over an investment payback analysis for the AMR & AMI programs. Based upon the analysis, Ms. Seleb recommended that the Board pursue the less costly AMR system, but suggested that no action need be taken until after the Special Purpose Local Option Sales Tax (SPLOST) election in November. After discussion, board members agreed to go ahead and proceed with the funding request.
A motion was made by Mr. Keber go ahead and submit the formal applications for GEFA funding for the AMR program with service line replacements. This was seconded by Mr. Norris and approved unanimously. Copy of these analyzes is attached and made a part of these minutes.
Write-Off Uncollectible Accounts for FY 2011 – Ms. Seleb advised the Board of the $373.70 in uncollectible accounts that need to be written-off according to the board’s established policy.
A motion was made by Mr. Harris to write-off uncollectible accounts for FY 2011. This was seconded by Mr. Norris and approved unanimously.
Update on 2013-18 SPLOST Campaign – Ms. Seleb advised the Board that the SPLOST committee has already met once and members are working on a plan to notify the voters of Butts County of the need for SPLOST to be passed.
Construction Project Update
Hwy. 16 Sewer Project – Contractors have received the blasting permit from the Georgia Department of Transportation. Boring has been completed under I-75 and the force main is in place in the bore casing.
Crew – The crew continues repairing service lines, repairing leaks, painting fire hydrants, flushing dead end lines, LAS maintenance and haying. The crew rebuilt the altitude valve at the Hwy. 36 ground storage tank.
Operations Report – Water billing for August was down 4% from July at $236,213, and up 5% from August 2010 with a total customer base of 5,252 and an active customer base of 4,656. Sewer billing for August 2011 was down 7% from July at $32,448, and up 9% from August 2010 with a total customer base of 129 and an active customer base of 117.
The average daily finished water pumped in August 2011 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.4 MGD, with a maximum of 2.7 MGD. The rolling 12-month average loss was 12.2% with the current monthly average loss of 14.2%. The total amount of finished water pumped in August 2011 per plant was: Burford – 68 MG; Stewart – 8 MG. The average wastewater influent at the Bucksnort Ranch LAS was .194 MGD with an average daily effluent of .90/.550 MGD and a maximum 7-day effluent of .180/.550 MGD.
Biological Monitoring for Towaliga Watershed – A motion was made by Mr. Keber to award the biennial biological monitoring for the Towaliga watershed to the lowest bidder. This was seconded by Mr. Norris and approved unanimously.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through August 2011. Finances are within budget thus far for FY 2012. A copy of the reports is attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statement for the month of August 2011. A copy of the check registers and credit card statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Keber to adjourn meeting at 6:15 p.m. This was seconded by Mr. Norris and approved unanimously.