Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Wesley Keber, Harvey Norris, & Burt Jones; representing Wells Septic was Rick McKenzie; representing Rindt-McDuff Associates was Mike Lott. Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Keber made a motion to dispense with the reading of the minutes from the February 16, 2012 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Accept Resignation of Bob Harris from Board of Directors -The Board reluctantly accepted Mr. Harris’ resignation due to health problems, toasting him with sparkling water.
Each member of the Board thanked Mr. Harris for the great job he has done while serving the citizens of Butts County on the Authority Board, wished him luck and told him that he would be missed.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the March 13, 2012 meeting and approve the same. This was seconded by Mr. Jones and approved unanimously.
Septage Receiving Presentation – Rick McKenzie, Wells Septic – Rick McKenzie explained the pretreatment process for a facility that he is proposing to be built on the Authority’s wastewater treatment site. It was suggested that the Authority might be able to lease an area for the facility to Wells Septic.
Mr. McKenzie agreed to hire Mike Lott of Rindt-McDuff engineering to review the feasibility of siting the facility at the abandoned original influent station at Bucksnort Ranch LAS.
A print out of the presentation slides from Wells Septic is attached and made a part of these minutes.
Jackson Lake Sewer Study Presentation – Mike Lott, Rindt-McDuff – Mike Lott went over the study done by Rindt-McDuff Associates to evaluate the costs to provide a centralized sewage collection system for the Lake Jackson area of Butts County, Georgia. The estimated total cost for a sewage collection system would be $26,471,500. This price does not include sewage treatment. Board members quickly determined that this would not be financially feasible.
A copy of the Lake Jackson Sewer Study is attached and made a part of these minutes.
Manager’s Report
Update on Construction Projects and Grants
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Hwy. 16 Sewer – Pipe installation is nearly complete on the west phase of the project. Due to vendor claims against the contractor, funds now being processed through a third party escrow agent.
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Hwy. 36 Sewer – Manhole sections have been sealed with hydraulic cement. Pipe cleaning is underway.
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Burford Ground Storage Tank Rehabilitation – The project is one month behind the original completion schedule, but is anticipated to be finished this week.
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Crew – The Authority’s crew has installed pipe on the first section of Singley Road and throughout “Hangar Road”, tying back into Woody Road. Hay baling underway at Bucksnort Land Application System. Other small projects include raising water valves on Bibb Station Road and a hydrant extension at the Worthville Fire Station.
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Taps Sold – Six taps were sold on the existing system during March, with one tap for project under construction.
Operations Report
Water billing for March 2012 was down 17% from February 2012 at $170,149, and down 3% from March 2011 with a total customer base of 5,259 and an active customer base of 4,658. Sewer billing for March 2012 was down 27% from February2012 at $26,234, and down 12% from March 2011 with a total customer base of 129 and an active customer base of 121.
The average daily finished water pumped in March 2012 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 1.9 MGD, with a maximum of 2.2 MGD. The rolling 12-month average loss was 10.4% with the current monthly average loss of 22.1%. The total amount of finished water pumped in March 2012 per plant was: Burford – 54 MG; Stewart – 6 MG. The average wastewater influent at the Bucksnort Ranch LAS was .148 with an average daily effluent of .251/.550 MGD and a maximum 7-day effluent of .329/.550 MGD.
Ms. Seleb advised the Board that there has been a 30% drop in usage from Ready Pac since January 2012 at 5,864,000 gallons to 3,490,000 this month.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through March 2012. Finances are within budget thus far for FY 2012. Copies of these financial summaries are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of March 2012. Copies of the check registers and credit card statements are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Keber to adjourn meeting at 7:15 p.m. This was seconded by Mr. Norris and approved unanimously.