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May 8, 2012 Regular Board Meeting

Posted on: May 8th, 2012

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Wesley Keber, & Harvey Norris; representing Georgia Association of Water Professionals was Bill Cannon. Authority staff members present were Herbert Head, Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the April 10, 2012 meeting and approve the same. This was seconded by Mr. Norris and approved unanimously.
Ms. Seleb noted that the City of Flovilla has appointed Mr. Norris to continue to represent the city for another term.
Presentation of Platinum Awards for Burford & Stewart Plants – The President-elect of the Georgia Association of Water Professionals, Bill Cannon, presented Platinum Awards to the Authority in recognition of complete and consistent compliance with stringent water quality permit requirements for the calendar year of 2011. Herbert Head, Water Production Superintendent, accepted the awards on behalf of the Water Authority. Gerald L. “Buck” Stewart – 5 years; Emerson L. Burford – 12 years.
Potential for Wetland/Stream Mitigation Credits on LAS Property – Ms. Seleb reviewed a letter from Stephen Bailey of Woodard & Curran estimating potential wetland/stream mitigation credits on the Bucksnort Ranch LAS property. Approximately 39,195 stream credits and 19.5 wetland credits could be generated with an investment of about one million dollars and value of some two million dollars in today’s market. This information was taken under advisement by the Board.
Policy Changes
Cut Off Notices – After discussion, it was clarified that cut off notices would be placed on the front door or front gate of customers’ property. Board members added that it would be good to use some type of fluorescent paper.
Clean Up Deposits – It was clarified that a $35.00 lock/unlock fee should be charged for clean up deposit situations. The motion was made by Mr. Keber, seconded by Mr. Norris and passed unanimously.
Manager’s Report

Update on Construction Projects

Hwy. 16 Sewer – An inspection is underway. Pressure tests of pipe have shown two failures and vacuum tests of the manholes have shown customer stub outs and drop manholes not installed correctly.

Hwy. 36 Sewer – An inspection is underway. Pressure tests of pipe have shown two failures thus far. Manhole vacuum tests have been successful.

Burford Plant Ground Storage Tank Rehabilitation – The project is complete and the tank is back in service as of April 17, 2012. A crew is to be on site on Thursday, May 9th to repair the float, clean up trash and equipment, and install a new ladder guard. Paint touch up on the pre-treatment cone is to be completed at a later date.

Crew – The crew is installing taps on “Hangar Road” at Seven Lakes Airport. Work continues on repair of service lines and mains as needed, flushing dead end lines, tagging hydrants, and assisting with LAS maintenance and repairs.

Taps Sold – One tap was sold on the existing system during April.

Meter Replacement Project – The meter replacement project has cleared the environmental review with the Georgia Environmental Protection Division. Contract documents are being prepared. Board members approved Ms. Seleb’s request to use a consultant to prepare project bid documents and to verify installation quantities.

Operations Report

Operation Statistics – Water billing for April 2012 was down 24% from March 2012 at $210,168, and up 7% from April 2011 with a total customer base of 5,262 and an active customer base of 4,671. Sewer billing for April 2012 was up 7% from March 2012 at $28,018, and down 12% from April 2011 with a total customer base of 129 and an active customer base of 121.

The average daily finished water pumped in April 2012 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.1 MGD, with a maximum of 2.8 MGD. The rolling 12-month average loss was 10.1% with the current monthly average loss of 6.4%. The total amount of finished water pumped in April 2012 per plant was: Burford – 57 MG; Stewart – 7 MG. The average wastewater influent at the Bucksnort Ranch LAS was .124 with an average daily effluent of .119/.550 MGD and a maximum 7-day effluent of .211/.550 MGD.

Sanitary Survey – The Georgia EPD’s triennial inspection of the entire water system was completed April 24 – 26. Ms. Seleb reported that the process went very well with a report from EPD expected within a few weeks.

Burford Plant – The crew and a prison work detail installed anthracite in Filter A on May 2, 2012.

Pump Stations – A motor at the Shiloh pump station is in need of repair. Terrance Webb has painted the interior and repaired lights at the Shiloh & Hwy. 42 pump station.

LAS – The transfer pump motor failed, with an effluent pump used as a stand-in until repairs can be made. Spraying of herbicides for weeds has been completed. The first cut of hay for this year looks good with sales going well.

1989 Dakota Pickup Sold – The 1989 Dakota was sold on the GovDeals website for $1,125, well over expectations.

Revised Open Meetings Law, Designation of “Records Custodian” – Ms. Seleb went over revisions to the Georgia Open Meetings Law. Board members agreed that whoever serves as the Clerk for Board Meetings would also be designated as “Records Custodian.”

Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through April 2012. Finances are within budget thus far for FY 2012. Copies of these financial summaries are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of April 2012. Copies of the check registers and credit card statements are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Harris to adjourn meeting at 6:40 p.m. This was seconded by Mr. Norris and approved unanimously.