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December 11, 2012 Regular Board Meeting

Posted on: December 11th, 2012

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Wesley Keber, Harvey Norris, and Eddie Roberts; Authority staff present included Marcie Seleb, General Manager, and Joyce Hosey, Clerk to the Board.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Norris made a motion to dispense with the reading of the minutes from the November 13, 2012 meeting and approve them as written. This was seconded by Mr. Roberts and approved unanimously.
Hwy. 16 and Hwy. 36 Sewer Projects – Attorney William A. White was unable to attend the meeting. It was agreed that a committee consisting of Mr. Roberts, Mr. Keber, and Ms. Seleb would meet with Mr. White as soon as could be arranged to discuss further action on these projects.
Request for Extension on Tom Goddard/Nathan Thaxton Roads – Ms. Seleb presented a petition for a water extension on Tom Goddard Road requesting to loop onto Nathan Thaxton Road back to Brooks Road. The entire loop is 1.4 miles with 12 persons having signed the petition.
Ms. Seleb noted that there is only one petitioner on the Nathan Thaxton Road portion of the project. On the .9 mile length of Tom Goddard Road, there are 11 customers resulting in a customer density of 12.2 persons per mile.
Ms. Seleb pointed out that looping the distribution system through Nathan Thaxton Road is part of the Authority’s systemwide upgrade plan. She suggested that the Board consider sending out tap letters only for Tom Goddard Road at the present time and consider looping Nathan Thaxton Road as part of the overall distribution upgrade plan.
A motion was made by Mr. Keber to accept the petition for Tom Goddard Road. Letters to property owners will be hand delivered by area resident Jerry Carter at his request. This was seconded by Mr. Roberts and approved by votes from Mr. Roberts, Mr. Keber, and Mr. White. Mr. Norris abstained from the vote because one of his employees owns property on Tom Goddard Road.
A copy of the petition is attached and made a part of these minutes.
Manager’s Report
Construction Update

Goen’s Road – The crew has completed approximately half of the water main extension project.

Meter Replacement Project – The Notice to Proceed for the project has been issued with a start date of December 31, 2012 and end date of April 30, 2013.

Hwy. 36 Bridge Replacement – The Georgia Department of Transportation’s Hwy. 36 bridge replacement project is underway with close monitoring by Authority staff.

Hwy. 36 Electronic Valve – The materials are in for the installation of the electronic valve to replace the existing altitude valve. Installation is holding for J. K. Duren, Inc. to complete SCADA modifications on the electric control device for the unit.

Meeting with Jackson & Jenkinsburg – Ms. Seleb advised the Board that the meeting between Jackson and Jenkinsburg concerning a unified flushing plan and backflow prevention program went well. All three entities were in agreement to work together to implement these programs.
Operations Report – Water billing for November 2012 was up 14% from October at $190,522, and up 6% from November 2011 with a total customer base of 5,297 and an active customer base of 4,732. Sewer billing for November 2012 was up 12% from October 2012 at $44,876, and up 63% from November 2011 with a total customer base of 129 and an active customer base of 123.
The average daily finished water pumped in November to the Authority, Jackson and Jenkinsburg from the Burford plant was 2.1 million gallons per day, with a maximum of 2.4 million gallons per day. The rolling 12-month average loss was 8.7% with the current monthly average loss at 7.5%. The total amount of finished water pumped in November 2012 by plant was: Burford – 61 million gallons. The Stewart plan was off line for the month of November.
The average wastewater influent at the Bucksnort Ranch Land Application System was 209,000 million gallons with an average daily effluent of 226,000 million gallons and a maximum 7-day effluent of 269,000 million gallons.
Financial Report
Regular Monthly Report – Ms. Seleb went over the financial summary for Water & Sewer Operations, Capital Recovery Fees and SPLOST for November 2012. For the month, water operations income was $200,213 and expenses were $247,267. Sewer operation income for the month was $46,081 and expenses were $31,952. Sewer capital recovery fee revenue was $187,461 with expenses of $9,163 for the fiscal year thus far. A total of $2,540,329 has been spent from 2007-2012 Special Purpose Local Option Sales Tax, all of which has gone toward payment of debt on approved projects. Total cash on hand at the end of November was $5,654,886. This is $359,362 over the June 30, 2012 balance. Copies of financial summaries, the combined fund balance sheet, and combined fund income statement are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of November 2012. Copies of these documents are attached and made a part of these minutes.
Adjourn – A motion by Mr. Norris to approve the bills paid and adjourn the meeting at 6:10 p.m. This was seconded by Mr. Keber.