Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr., Burt Jones & Eddie Ford; also present were Marcie Seleb, general manager and Joyce Hosey, clerk to the Board.
Approval of Minutes from August 11, 2015 Meeting – Mr. Roberts made a motion to dispense with the reading of the minutes from the August 11, 2015 meeting. This was seconded by Mr. Norris and approved unanimously.
Re-adoption of Defined Benefit Plan Documents
Resolution 16-01 – A motion was made by Mr. Ford to authorize Mr. White to execute a resolution that affirmed the Authority’s entry into the Butts County Defined Benefit Retirement Plan. This adoption agreement was effective January 1, 2013, but a resolution was not adopted, or required, at that time. This was seconded by Mr. Norris and approved unanimously. The signed resolution is attached and made a part of these minutes.
Resolution 16-02 – A motion was made by Mr. Norris to authorize Mr. White to execute all documents and IRS forms necessary to re-adopt Butts County’s Defined Benefit Retirement Plan. The plan must be re-adopted with updated language every five years. This is the fifth year after Butts County last adopted the plan. The signed resolution is attached and made a part of these minutes.
Review Bids Received for Land Application System (LAS) Field Expansion – Due to higher than expected pricing, a motion was made by Mr. Roberts to refuse all bids taken for the LAS expansion fields. This was seconded by Mr. Jones and approved unanimously. A copy of the bid tabulation is attached and made a part of these minutes.
Manager’s Report
Construction
- Brownlee Road – The blasting has been completed and the tie-in is underway on the Brownlee extension between High Falls Road and Mountain View Road.
- Bertha M. White Road – Plans for Bertha M. White Road are complete, and the Authority is awaiting the easement plat drawing from the surveyor.
- West Butts Tank – The exterior of the West Butts Tank is partially completed. The project deadline is October 3, 2015.
- Generator Project – Foundation pads are being installed at all three sites.
Operations
Water & Sewer Statistics – The average daily finished water pumped in August 2015 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.4 million gallons per day, with a maximum of 2.7 million gallons per day. The rolling twelve-month average loss was 8.0% with the current month average loss of 14.4%. The total amount of finished water pumped in August by each plant was: Burford – 73 million gallons and Stewart – 9 million gallons.
Water billing for August 2015 was $250,196, nearly equal to the previous month, but down 5% from August 2014. Sewer billing for August 2015 was $48,481, also nearly equal to July 2015, and down 12% from August 2014. Total water accounts numbered 5,404, with 4,892 active water customers. There was one new tap on existing system, two new main construction water taps, and one new subdivision service sold during the month of August.
The average influent at the Bucksnort Ranch LAS was 221,000 gallons per day with an average effluent of 207,000 gallons per day. The maximum 7-day effluent was 266,000 gallons per day.
Total sewer accounts numbered 145, with 141 active sewer customers. There were no new sewer services sold during the month of August.
Water Efficiency Grant – Ms. Seleb advised the Board that the Authority has been approved for a water efficiency grant from the Georgia Environmental Finance Authority (GEFA) for calibration of high service meters at both the Stewart and Burford plans. The dollar amount of the grant will not be determined until GEFA hires its contractors for the work.
Total Trihalomethane (TTHMs) Results – Ms. Seleb advised the Board that the Authority pre-tested for trihalomethanes in the distribution system during mid August. Results were elevated, indicating a likelihood that official testing in September will have results that exceed the allowable running annual average.
Lime and CO2 Pilot Test – The pilot test is completed. The Authority is awaiting the analysis report from Burns-McDonnell to determine if the change in chemical feed will reduce corrosivity.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations, and Special Purpose Local Option Sales Tax (SPLOST) for August 2015. Water operations income for August was $262,133. Water operations expenses were $210,414 for the month. Water capital recovery fee revenue for the fiscal year so far is $2,648, with interest expense of $740 and debt service costs of $12,588.
Sewer operations income for August was $54,644 with expenses totaling $16,660. Sewer capital recovery fee revenue for the fiscal year so far was $21 with no expenses.
Through August 31, 2015, $3,448,399 in revenue has been received in 2007-12 SPLOST funds with $92,371 remaining to be spent. $1,045,994 has been collected in 2013-19 SPLOST with $346,072 funds expended.
Total cash on hand at the end of August 2015 was $8,265,550. This is $131,328 over the June 30, 2015 balance. Copies of August 2015 financial summaries, combined fund balance sheet, and combined fund income statement are attached and made a part of these minutes.
Review Bills Paid – Board members were given copies of check registers for August 2015 to review.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:30 p.m. This was seconded by Mr. Jones and approved unanimously.