Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr., & Eddie Ford; also present was Marcie Seleb, general manager, and Joyce Hosey, clerk to the Board.
Approval of Minutes from February 9, 2016 Meeting – A motion was made by Mr. Roberts to dispense with the reading of the minutes from the February 9, 2016 meeting and to approve the same. This was seconded by Mr. Norris and approved unanimously.
Consider Proposals for Re-roofing Office – Ms. Seleb advised the Board that she has received two proposals for re-roofing of the office. S & S Construction came to the Authority with a proposed cost of $16,880 for 60 mil material, versus All-South Roofing Solutions proposed cost of $16,475 with 45 mil material. Ms. Seleb had requested a price on 60 mil material from All-South but had not received an answer prior to this meeting.
A motion was made by Mr. Ford to go with Ms. Seleb’s recommendation of S & S Construction. This was seconded by Mr. Norris and approved unanimously. Copies of the proposals are attached and made a part of these minutes.
Consider Proposals for Land Application System (LAS) Pond Repair – Pond liner repair at the LAS is at a standstill due to the discovery of a large area of eroded soils on the side of the pond nearest the pump station. Ms. Seleb advised the Board that she has received two proposals for repairing the earthen understructure of the Harkness Pond. Crawford Grading & Pipeline came to the Authority with a proposed cost of $9,975 versus Alexanders Industrial Services with a proposed cost of $8,205. Ms. Seleb recommended Crawford Grading & Pipeline, even though their bid was highest, because Alexanders did not have any references for earthwork. She did recommend using Alexanders Industrial Services to remove sludge with the lowest bid of $3,600.
A motion was made by Mr. Roberts to go with Ms. Seleb’s recommendation of Crawford Grading & Pipeline for the earthen understructure repair and to use Alexanders Industrial to remove the sludge. This was seconded by Mr. Norris and approved unanimously.
Extension Request for Laurel Oaks Subdivision – Ms. Seleb advised the Board that Bill & Kay Collins have approached the Authority with a request for a water extension to the Laurel Oaks subdivision on Colwell Road near Water Works Road with 20 total lots projected. The developer would pay all costs for the extension.
A motion was made by Mr. Roberts approve the water extension to Laurel Oaks subdivision with the developer paying all costs. This was seconded by Mr. Ford and approved unanimously.
- 2015 Water Audit – Ms. Seleb advised the Board members that the Authority’s annual water audit for CY 2015 shows an infrastructure leakage score of .98. Any score less than 1.0 is considered to be “World Class.” The water audit validity score is 72 out of 100, which was judged to be very good. A copy of the 2015 water audit is attached and made a part of these minutes.
- Ready Pac Issues – Ms. Seleb advised the Board of the email she received from Ready Pac recapping a meeting held with Ready Pac key staff on February 12, 2015. A copy of this email is attached and made a part of these minutes.
- Joint City/County Meeting – March 17, 2016, 6pm, Butts Administration Building – Ms. Seleb advised the Board of the Joint City/County Quarterly Meeting on March 17th at 6 p.m. at the Butts County Administration Building. Mr. Norris will be giving an update on the Authority and Joyce Hosey, clerk to the Board, will be attending as well.
- Industrial Appreciation Breakfast – April 8, 2016, 8 a.m., Central Georgia Electric Membership Building – Ms. Seleb advised the Board of the Industrial Appreciation Breakfast to be held on Friday, April 8th at 8 a.m. at Central Georgia Electric Membership Corporation.
- Meet with Jackson, Jenkinsburg Trihalomethanes (THMs) – Ms. Seleb advised the Board she has set up a meeting with the mayors of Jackson and Jenkinsburg on March 23 to discuss the Trihalomethane public notice requirement. Other items for discussion with system partners include corrosion control and lead/copper sampling.
- West Butts Tank – Ms. Seleb stated the Board that the SCADA system installation is underway, and several corrections to the job are needed before the tank can be filled.
- Brownlee Road Water Main – Ms. Seleb stated that the Authority is ready to set the line valve at Big Sandy Creek. The crew has installed 4,000 linear feet of pipe on this project over the last month with 5,000 linear feet left to reach East Ball Road. The crew also needs to tie in at the bore near Editha White Road.
- East Ball Road Water Main – Ms. Seleb reported that the Authority is not receiving any positive responses on requests for easements on the East Ball Road water main extension project.
Water & Sewer Statistics – Water and sewer pumping and billing numbers for the month of February 2016 were reviewed. The average daily finished water pumped in February to the Authority, Jackson and Jenkinsburg from Burford and Stewart plants was 2.3 million gallons per day, with a maximum of 3.3 million gallons per day. The rolling twelve-month average loss was 14.0% with the current month average loss of 12.5%. The total amount of finished water pumped in February by each plant was: Burford – 65 million gallons and Stewart – 6 million gallons.
Water billing for February 2016 was $221,004, down 10% from the previous month, and down 1% from February 2015. Sewer billing for February 2016 was $52,915, up 1% from the previous month, and essentially equal to February 2015.
Total water accounts numbered 5,441, with 4,932 active water customers. One water tap was purchased on the existing system during the month of February.
The average influent at the Bucksnort Ranch LAS was 308,000 gallons per day, with an average effluent of 235,000 gallons per day. The maximum 7-day effluent was 286,000 gallons per day. Total sewer accounts numbered 153, with 151 active sewer customers. No new sewer services were sold in February.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations, and Special Purpose Local Option Sales Tax (SPLOST) for February 2016. Water operations income for February was $241,106 with expenses of $181,420. Water capital recovery fee revenue for the fiscal year thus far was $11,004, with interest expenses of $2,725, and debt service costs of $50,587 for the Sandy Creek loan.
Sewer Operations income for February was $57,984 with expenses totaling $16,240. Sewer Capital Recovery Fee revenue for the fiscal year thus far was $7,271 with no expenses.
To date, $1,349,553 has been collected in 2013-19 SPLOST with $468,146 expended.
Total cash on hand at the end of February 2016 was $8,221,328. This is $161,406 over the June 30, 2015 balance. Copies of the February 2016 financial summaries, combined fund balance sheets, and combined fund income statements are attached and made a part of these minutes.
Review Bills Paid – Board members were given copies of check registers for February 2016 to review. Copies of these registers are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:50 p.m. This was seconded by Mr. Ford and approved unanimously.