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June 14, 2016 Regular Board Meeting Summary

Posted on: June 22nd, 2016

Call to Order – Chairman White called the meeting to order at 5:40 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr., & Eddie Ford; staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.
Approval of Minutes from May 10, 2016 Meeting – Mr. Roberts made a motion to dispense with the reading of and to approve the minutes from the May 10, 2016 meeting. This was seconded by Mr. Norris and approved unanimously.
Excavator Proposals – A motion was made by Mr. Norris to enter into a three year lease for a Komatsu PC 2410LC-11. This was seconded by Mr. Norris and approved unanimously.
Consider Revision to Personnel Policy – Ms. Seleb presented draft changes to the discipline section of the personnel policy. No action taken.
FY 2017 Budget – Ms. Seleb presented a draft of the fiscal year 2017 budget. After discussion Board members agreed to raise rates. The average water bill will increase by 4.6%. The average sewer bill will increase by 1.6%. Mr. Norris made a motion to adopt the budget. This was seconded by Mr. Ford and approved unanimously.
Manager’s Report
Bucksnort Land Application System (LAS) – The Authority’s crew is waiting on the extended reach backhoe to complete the repair of the Harkness Road pond.
West Butts Tank – The board discussed liquidated damage for delays in tank completion and directed Ms. Seleb to proceed in liquidated damage assessment.
Brownlee Road/Nathan Thaxton Road/East Ball Road – Work has begun on rock blasting on Nathan Thaxton Road between Georgia Hwy. 36 and Sandy Creek. Progress has been seen in obtaining easements for East Ball Road.
Love’s Mechanical Extension – The water main extension and 6″ tap are underway.
Joint Government Meeting – The Authority will host the meeting on July 21, 2016. It was agreed to hold the meeting at the auditorium at the Butts County Administration Building.
Preliminary results THM’s – Testing was done in May 2016. The numbers are lower by 52% compared to the previous two years, presumably due to the new aeration system.
Financial Report – The monthly financial report for Water & Sewer Operations and SPLOST was presented.
Review Bills Paid – Board members were given copies of check registers for April & May 2016 to review.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:39 p.m. This was seconded by Mr. Norris and approved unanimously.