Call to Order – Chairman White called the meeting to order at 5:35 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr., & Eddie Ford; staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.
Approval of Minutes from June 14, 2016 Meeting – Mr. Roberts made a motion to dispense with the reading of and to approve the minutes from the June 14, 2016 meeting. This was seconded by Mr. Norris and approved unanimously.
Election of Board Officers – A motion was made by Mr. Norris to retain J. B. White as Chairman. This was seconded by Mr. Roberts and approved unanimously.
A motion was made by Mr. Roberts to retain Mr. Norris as Vice – Chairman. This was seconded by Mr. Jones and approved unanimously.
A motion was made by Mr. Ford to retain Mr. Roberts as Secretary – Treasurer. This was seconded by Mr. Jones and approved unanimously.
Health Insurance & Property Insurance Renewal – Ms. Seleb presented Association of County Commissioners of Georgia health and property insurance options for July 2016 to June 2017.
The Blue Cross Blue Shield health insurance renewal rate will increase by 3.7%. A motion was made by Mr. Jones to accept the rate. This was seconded by Mr. Norris and approved unanimously.
The ACCG-IRMA property insurance rate will increase by 2.4%. A motion was made by Mr. Jones to accept the rate. This was seconded by Mr. Norris and approved unanimously.
Excavator Lease Resolution – Ms. Seleb presented a resolution to enter into a three year lease for a Komatsu excavator. Motion by Harvey Norris to adopt the resolution with Chairman White authorized to sign lease documents. This was seconded by Mr. Roberts and passed unanimously.
Re-adopt Budget – Ms. Seleb presented a chart of rate as approved at the June meeting with the addition of minimum bills for larger meters. She noted that the Fiscal Year 2017 budget was revised to include a net increase of $100,000 in water revenue and $12,000 was added for SCADA upgrades at the Georgia Hwy. 36 pumping station. A motion was made by Mr. Roberts to adopt the revised budget and chart of rates. This was seconded by Mr. Norris and approved unanimously.
Potential Projects for New Special Purpose Local Option Sales Tax (SPLOST) – Ms. Seleb presented a list potential projects and board members discussed general priorities. Ms. Seleb will discuss these projects to Dr. Keith Moffett, the Butts County administrator before the joint government meeting scheduled for later this month.
Revision to Personnel Policy – Board members reviewed the changes made to the disciplinary section of the personnel policy. A motion was made by Mr. Norris to accepted these changes. This was seconded by Mr. Ford and approved unanimously.
Manager’s Report
Construction
Love’s Mechanical Building– The water main extension and meter vault are complete.
West Butts Tank – The Authority has drawn down all funds and closed the Georgia Environmental Facilities Authority loan for the project. The planned final payment to Caldwell Tank is $76,561.
LAS Harkness Pond Liner – Grading repair work to the Harkness Pond is completed and the contractor, DX2, is set to complete the liner the week of July 18, 2016.
Nathan Thaxton Road – The Authority crew is ready to start work on the last section of Nathan Thaxton Road.
Operations
Joint Government Meeting – Board members were reminded of the joint governmental meeting set for 6 p.m. on July 28, 2016. Chic N Run will cater the meal for the Authority.
Trihalomethane Results – Official State test results for June 2016 have been received with results well within allowed limits. Board members reviewed detailed results.
Hydrants in Jackson – It was agreed that fire hydrants on Authority lines that run through Jackson, such as those on George Tate Drive, will be painted and maintained by the Authority.
Ready Pac – Ms. Seleb will meet with Ready Pac leadership on July 13, 2016 to discuss an Employment Incentive Program (EIP) Grant for a ground storage tank.
Geographic Information System (GIS)- Ms. Hopson updated the Board on her progress of importing and refining water and sewer system map files into ArcMap software. Ms. Seleb suggested that the Carlson Vinson Institute at the University of Georgia provide additional assistance with file conversion and was directed to request assistance as needed.
Financial Report – The monthly financial report for Water & Sewer Operations and SPLOST was presented.
Review Bills Paid – Board members were given copies of check registers for June to review.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 7:20 p.m. This was seconded by Mr. Roberts and approved unanimously.