Call to Order – Chairman White called the meeting to order at 5:32 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr. & Eddie Ford. Also present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.
Approval of Minutes from November 08, 2016 Meeting – Mr. Roberts made a motion to dispense with the reading of and to approve the minutes from the October 11, 2016 meeting. This was seconded by Mr. Norris and approved unanimously.
State Action and Local Response on Drought – Ms. Seleb reported that a Level Two drought was declared on November 17, 2016 for fifty-two north and middle Georgia counties, including Butts County. State regulations require that a Drought Surcharge Rate be implemented and used if a Level Three drought is declared. A motion was made by Mr. Norris to adopt the proposed Drought Surcharge rate. This was seconded by Mr. Roberts and approved unanimously.
Burford Water Treatment Power-Ms. Seleb presented the Board information on a real time pricing (RTP) rate from Central Georgia EMC. The RTP rate will save roughly $20,000 a year by using generators during the power company’s load management periods. A motion was made by Mr. Ford to ask CGEMC to transfer the Burford Water Treatment Plant from Rate 6 to a RTP rate. This was seconded by Mr. Norris and approved unanimously.
Mutual of Omaha Dental Rates – Ms. Seleb reported that there will no price increase on Mutual of Omaha Life, Accidental Death and Short Term Disability insurance plans. The price for dental increased by 5%. A motion was made by Mr. Roberts to renew insurance with Mutual of Omaha for the February 2017-January 2019 period. This was seconded by Mr. Ford and approved unanimously.
American Mutual Builders Workman’s Compensation Rates – Ms. Seleb presented the Board with a proposal from J. Smith Lanier and Company for workman’s compensation insurance from American Mutual Builders. The rate offered is a decrease of 1% over 2016. A motion was made by Mr. Norris to use the plan proposed by J. Smith Lanier for calendar year 2017. This was seconded by Mr. Ford and approved unanimously.
Brownlee Road Engineering Revision and Other Approved Mains – Ms. Seleb requested the Board’s approval to obtain proposals from different engineers for design modifications/bidding of Brownlee Road and for design on the other roads approved by the Board at the November 2016 meeting. A motion was made by Mr. Norris to request proposals for the engineering. This was seconded by Mr. Ford and approved unanimously.
Manager’s Report
Construction
East Ball Road Water Main – The Authority’s crew has installed 3000 feet of main on this project.
Operations
Griffin Rate Change – Effective January 2017 The City of Griffin’s wholesale water rate will change from $5.01 to $4.82 per thousand gallons.
Barnesville Water Sale – The City of Barnesville is buying 200,000 gallons of water a day from the Authority on Chappell Mill Road because of their low reservoir level due to the drought.
University of Central Florida Water Assessment Study – The study to assess Authority’s source water, treatment processes, and distribution system will kick off December 14, 2016.
West Butts Tank- The tank has been drained to increase the chlorine level from the Stewart Water Treatment Plant.
Georgia Diagnostic Prison Well – The prison’s well is now online and producing an estimated 60,000 to 100,000 gallons a day. This reduces the daily purchase from the Authority by approximately thirty-percent.
PUT IN USUAL OPERATIONS NUMBERS
Financial Report -The monthly financial report for Water & Sewer Operations and SPLOST was presented.
Review Bills Paid – Board members were given copies of check registers for November to review.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:36 p.m. This was seconded by Mr. Norris and approved unanimously.