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September 11, 2018 Regular Board Meeting

Posted on: October 12th, 2018

Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Eddie Roberts, Jr., Eddie Ford & Harvey Norris; staff members present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.
Approval of Minutes from August 14, 2018 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the August 14, 2018 meeting. This was seconded by Mr. Norris and approved unanimously.
Proposal for FY 2018 Audit – A motion was made by Mr. Roberts to retain Haisten and Johnston to prepare the Fiscal Year 2018 audit for a total cost of $6,500. This was seconded by Mr. Norris and approved unanimously. A copy of the proposal is attached and made part of these minutes.
Change Order #2 for Bucksnort Land Application System Sprayfield Project – Ms. Seleb reviewed proposed Change Order #2. It includes installation of two 48″ culvert pipes with grading to access spray lanes across existing ravines, 1000 linear feet of 2-inch pipe required beyond the engineer’s original design estimate, and twenty additional drain valves for low areas at a total price of $20,001.80. Mr. Norris made a motion to approve the change order. This was seconded by Mr. Roberts and approved unanimously. A copy of the change order is attached and made part of these minutes.
Fred Kapadia and Rahim Kapadia of Forsyth Hotel Development joined the meeting at 5:35.
Presentation on Proposed Motel – Hwy. 16 @ I75- Fred and Rahim Kapadia requested that the Authority extend gravity sewer to a proposed motel site on the northwest corner of the Georgia Highway 16 and Interstate 75 intersection. After discussion, Chairman White stated that the extension would be within the planned capital improvements to be funded by the 2019-2023 Special Purpose Local Option Sales Tax, but that the Board would like to see documentation that financing is in place for the motel project before allocating specific funds. Chairman White also stated that the sewer extension construction would not begin until construction on the motel was underway. Mr. Fred Kapadia and his brother exited the meeting.
Manager’s Report
Jackson Lake Relicensing – Ms. Seleb reported Georgia Power has begun its Jackson Lake Federal Energy Regulatory Commission Relicensing Project. The project will run from 2018-2023 when the current license expires. The first meeting is to be held September 13th at Pepper Sprout Barn in Jackson.
New Water Bills – Ms. Seleb showed Board members a draft of the new letter format water bills. Arista will print and mail the bills starting October 1, 2018.
Construction – Ms. Seleb reported the water main installation on Highway 16 West from Windy Lane to Glade Road is complete. The Authority’s crew set to begin the Barnes Road water main installation September 12, 2018.
DOT Projects – Ms. Seleb reported Gregory Bridge Company has been awarded the bid to replace the Highway 36 E Yellow Water Creek bridge. The Authority will install 2-inch water main to temporarily serve customers around the bridge. Other DOT projects that will affect the Authority include a plan to four-lane Hwy. 16 from Colwell Road to Dean Patrick Road and a roundabout at Hwy. 16/England Chapel Rd.
Litter Trap – Ms. Seleb updated the Board on the South River Litter Trap project. Burt Jones is working with the Jackson Lake Association and Lester Ranew on a possible alternate design that the Ranew Equipment Company could design and build.
Operations Statistics – Ms. Seleb reviewed water production, water loss and customer statistics for August. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plants was 2.3 million gallons per day, with a maximum of 2.6 million gallons per day. The rolling twelve-month average loss was 12.9% with the current monthly average loss at 13.2%. The total amount of finished water pumped in August by each plant was: Burford – 63 million gallons and Stewart – 7 million gallons.
Water billing for August was $243,076, up 1% from the previous month and up 1% the same month for the previous year. Sewer billing for August was $58,421, up 13% from the previous month and down 5% from the previous year.
Total water accounts numbered 5,604 at the end of August with 5,137 active water customers. One new water tap was purchased on the existing system.
There were 180 total sewer accounts at the end of August, with 178 of those being active customers.
Financial Report – Ms. Seleb reviewed the financial summary for Water & Sewer Operations, Capital Recovery Fees, and Special Purpose Local Option Sales Tax (SPLOST) for August 2018. Water operations income for August was $293,433 with $207,351 in expenses. Water capital recovery fee revenue for Fiscal Year 2019 thus far was $5,914.
Sewer Operations income for August was $63,391 with expenses of $28,149. Sewer Capital Recovery Fee revenue for Fiscal Year 2019 thus far was $144,887 with $0 in expenses. To date, $2,437,119 has been collected in 2013-19 SPLOST and interest, with $1,992,613 expended. Total cash on hand at the end of August was $10,154,786. This is $530,742 under the June 30, 2017 balances. Copies of the August 2018 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes. Also attached is a copy of the monthly check register.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:25 p.m. This was seconded by Mr. Roberts and approved unanimously.