Call to Order – Chairman White called the meeting to order at 5:31 p.m. Board members present were J. B. White, Eddie Ford & Harvey Norris. Staff members present were Alyssa D. Hopson, Deputy General Manager, & Teresa Swan, clerk to the board.
Approval of Minutes from February 18, 2020 Meeting and Revised January 21, 2020 Meeting Minutes – Mr. Norris made a motion that barring any corrections or additions, he proposed that the Authority dispense with the reading of, and approve, the minutes from the February 18, 2020 meeting. This was seconded by Mr. Ford, and approved unanimously.
Ms. Hopson informed the board, due to State retirement laws, Marcie Seleb could not work part time at the Authority upon her retirement. The January minutes were corrected and reprinted. Mr. Norris made a motion that the corrected minutes be adopted. This was seconded by Mr. Ford, and approved unanimously.
Update on Reve Solutions – Ms. Hopson informed the Board, the sewage receiving contract with Reve Solutions was signed on February 21, 2020. The proposal and final plan details are underway.
Sky Drive Water Extension Refund – Ms. Hopson presented a refund request from Sky Drive homeowners. In CY 2000, Ms. DuFresne and several Sky Drive homeowners paid 100% of the cost to extend a two-inch water main on their private drive. The Sky Drive residents are sure, their access drive is a public road and should not have been charged to extend the water main. After consulting with Butts County Public Works, the access driveway is indeed private. The water extension refund request was denied.
Mr. Eddie Roberts joined the meeting at 6:02 p.m.
Ingram & Associates Consulting Proposal – Ms. Hopson presented to the board a $25 an hour consulting and administration services proposal from Ingram and Associates Consulting. The consulting services would be to assist with future projects and designs. Mr. Norris made a motion to accept the proposal. This was seconded by Mr. Ford and approved unanimously.
Shiloh Road Water Main Break – Ms. Hopson reported that a water main break resulted last week on March 12, 2020 during a water tap installation. A boil water advisory was issued and lifted on March 14, 2020.
Meter Tampering – Ms. Hopson reported that a customer on High Ridge Trail was suspected of meter tampering on High Ridge Trail. Due to lack of evidence the tampering charges were dismissed.
Construction – Ms. Hopson reported that the sewer pipework on GA Hwy. 16 W Sewer extension is completed, and that they are doing some cleanup. Pyles Construction are planning to mobilize to the Holiday Inn Express installation this week.
Ms. Hopson reported that the notice to proceed was issued on Bucksnort Road sewer, and as of to date, there is no start date.
Ms. Hopson reported that there is no start date on the Yellow Water Creek Bridge on Hwy. 36 East.
Ms. Hopson reported that the Construction of a small loop on Elizabeth Circle via Pine Street, is underway. Ms. Hopson recieved a bacteria sample for Elizabeth Circle, because they are going to provide water for a customer whose meter is on Hwy. 36, and whose property is on Elizabeth Circle.
Ms. Hopson reported that the distribution crew continues to keep busy visiting every meter box on the system, making sure boxes and piping are clear and uncovered.
Back Office Remodel – Ms. Hopson reported that the construction of the Authority’s back office is complete except for the carpet. Affordable flooring by Chip will be installing the carpet by the end of this week. Total cost of the remodeling of the office was $24,218.82.
Update on Filling Positions for Hire – Ms. Hopson reported several applications were received for hire of Billing Clerk, Distribution Operator, and Water Plant Operator. Ms. Hopson will select qualified applicants in the upcoming weeks.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for February. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 1.9 million gallons per day, with a maximum of 2.2 million gallons per day. The rolling twelve-month average loss was 6.9% with the current monthly average loss at 4.7%. The total amount of finished water pumped in February by each plant was: Burford – 51 million gallons and Stewart – 5 million gallons.
Water billing for February was $227,304, down 4% from the previous month, up 7% over a rolling 12-month total, and down 3% the same month for the previous year. Sewer billing for February was $48,389, down 4% from the previous month, down 5% over a rolling 12-month total, and down 10% from the previous year.
Total water accounts numbered 5,756 at the end of February with 5,282 of those being active customers. There were 11 new connections.
There were 192 total sewer accounts at the end of February, with 188 of those being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations, Capital Recovery Fees for February 2020 and Special Purpose Local Option Sales Tax (SPLOST) through March 16, 2020.
Water Operations income for February was $242,734 with $155,697 in expenses. Water capital recovery fee revenue for Fiscal Year 2020 thus far was $37,716 with $14,000 in expenses.
Sewer Operations income for February was $49,809 with expenses of $15,117. Sewer Capital Recovery Fee revenue for Fiscal Year 2020 thus far was $14,688 with $108,275 in expenses.
For the 2019-24 SPLOST, $534,839 has been collected, with $427,917 expended. A SPLOST payment of $59,263 was received on March 10, 2020 for January taxes. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of February was $11,076,720. This is $509,491 over the February 2020 balance. Copies of the February 2020 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:28 p.m. This was seconded by Mr. Ford and approved unanimously.