Call to Order -Chairman White called the meeting to order at 5:15 p.m. Board members present were J.B. White, Eddie Ford, Eddie Roberts and Harvey Norris. Staff members present were Alyssa D. Hopson, Deputy General Manager & Amber Eason, clerk to the board.
Reve Solutions – Septage Receiving Site. Mr. White presented a right-of-way easement from Central Georgia EMC, to install a three-phase electrical meter for Reve Solutions septage site. The meter will be installed at Reve’s cost. It was reported the Authority funded $16,000 to cover the cost of clearing, grading, and surveying at the receiving site. The current agreement will be revised to include repayment of funds for charges paid by the Authority.
Ms. Hopson reported that American Tank Maintenance began their 10 year tank maintenance on September 15th.
Ms. Hopson reported Steve Walker, a Georgia Environment Protect Development hazardous waste specialist visited the Flying J site where the illegal dumping occurred. Mr. Walker gave Pilot instructions on what is needed to be done to clean up the waste oil. However, the oil itself did not get into the wastewater pond.
Ms. Hopson reported that proper silt fencing was in place at the River Park Development. Also, Wayne Smith, Butts County Engineer makes routine site visits.
Ms. Hopson reported that things are moving forward with the Burford Water Plant Modifications.
Ms. Hopson reported that we are in week three of the design and build process of the SCADA System upgrade.
Election of Board Officers – A motion was made by Mr. Norris to retain J.B. White as Chairman of the Authority’s board of directors. This was seconded by Mr. Ford and approved unanimously.
A motion was made by Mr. Roberts to retain Mr. Norris as Vice – Chairman. This was seconded by Mr. White and approved unanimously.
A motion was made by Mr. Norris to retain Mr. Roberts as Secretary – Treasurer. This was seconded by Mr. Ford and approved unanimously.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for August. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.18 million gallons per day, with a maximum of 2.72 million gallons per day. The rolling twelve-month average loss was 3.3% with the current monthly average loss at 6.8%. The total amount of finished water pumped in August by each plant was: Burford – 61 million gallons and Stewart – 6 million gallons.
Water billing for August was $275,422, up 6% from the previous month, up 3% over a rolling 12-month total, and up 7% the same month for the previous year. Sewer billing for August was $47,891, down 11% from the previous month, up 4% over a rolling 12-month total, and down 3% from the previous year.
Total water accounts numbered 5,388 at the end of August with 5,364 of those being active customers. There were 7 new connections and 12 subdivision connections sold . There were 192 total sewer accounts at the end of August, with 186 of those being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for August 2020 and Special Purpose Local Option Sales Tax (SPLOST) through September 22, 2020.
Water Operations income for August was $294,515 with $124,868 in expenses. Water capital recovery fee revenue for Fiscal Year 2020 thus far was $16,026 with $0 in expenses.
Sewer Operations income for August was $48,178 with expenses of $25,594.
Sewer Capital Recovery Fee revenue for Fiscal Year 2020 thus far was $13,000 with $0 in expenses.
For the 2019-24 SPLOST, $654,821 has been collected. A SPLOST payment of $50,394 was received on September 09, 2020 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of August was $11,403,947. This is $79,686 over the July 2020 balance. Copies of the September 2020 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Executive Session Begin – Motion by Mr. Norris to adjourn into Executive Session to discuss personnel matters, seconded by Mr. Roberts and approved unanimously.
Executive Session End – Motion by Mr. Roberts to return to the regular meeting, seconded by Mr. Ford and approved unanimously. No action was taken.
Adjourn – A motion was made by Mr. White to adjourn the meeting at 6:25 p.m. This was seconded by Mr. Ford and approved unanimously.