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October 20, 2020 Regular Board Meeting

Posted on: December 8th, 2020

Call to Order – Chairman White called the meeting to order at 5:28 p.m. Board members present were J.B. White, Eddie Roberts and Harvey Norris. Staff members present were Alyssa D. Hopson, Deputy General Manager & Amber Eason, clerk to the board.

Approval of Minutes from August 18, 2020 Meeting and September 22, 2020 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the August 28, 2020 meeting and from the September 22, 2020 meeting. This was seconded by Mr. Norris and approved unanimously.

Reve Solutions – Septage Receiving Site- Ms. Hopson informed the board of Reve Solutions progress. It was reported that construction is currently underway. Chairman White stated the current agreement between Reve Solutions and the Authority, will be revised to include repayment of funds the Authority contributed towards the project.

Upcoming Project- Fairfield Church Rd- Ms. Hopson stated, John and Stacey Bozeman, property owners on Fairfield Church Rd are having well issues. Ms. Hopson presented an aerial photo detailing the project. An eight-inch main will be installed on Fairfield Church Rd, running north on Walter Moore, to the current tie-in with Paul Maddox Rd. This loop will provide Paul Maddox property owners with sufficient fire flow.

Manager’s Report-

Ms. Hopson reported that Southern Flow Inc. is in week eight of the SCADA (Supervisory Control and Data Acquisition) submittal design process. The equipment will be ordered mid November, with an anticipating start up in January 2021.

Ms. Hopson reported that the Windy Lane Lift Station submersible pumps were not pumping properly. Field Service Supervisor, Terrance Webb, suspected there was a blockage in the sewer line. A temporary bypass pump was installed to improve the sewage flow. One of the two submersible pumps were removed by GoForth Williamson for testing and troubleshooting.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for September. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.58 million gallons per day, with a maximum of 3.32 million gallons per day. The rolling twelve-month average loss was 4% with the current monthly average loss at 9.4%. The total amount of finished water pumped in August by each plant was: Burford – 62 million gallons and Stewart – 4 million gallons.

Water billing for September was $251,908, down 3.3% from the previous month, up 1% over a rolling 12-month total, and down 13% the same month for the previous year. Sewer billing for September was $47,677, down 17% from the previous month, up 2% over a rolling 12-month total, and down 16% from the previous year.

Total water accounts numbered 5,851 at the end of September with 5,378 of those being active customers. There were 3 new connections and 11 subdivision connections sold . There were 193 total sewer accounts at the end of September, with 190 of those being active customers.

Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for September 2020 and Special Purpose Local Option Sales Tax (SPLOST) through October 20, 2020.

Water Operations income for September was $266,955 with $194,415 in expenses. Water capital recovery fee revenue for Fiscal Year 2021 thus far was $16,026 with $0 in expenses.

Sewer Operations income for September was $50,904 with expenses of $63,164.
Sewer Capital Recovery Fee revenue for Fiscal Year 2021 thus far was $13 with $0 in expenses.

For the 2019-24 SPLOST, $705,218 has been collected. A SPLOST payment of $50,394 was received on September 09, 2020 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.

Total cash on hand at the end of September was $11,498,458. This is $27,060 over the September 2020 balance. Copies of the October 2020 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn – A motion was made by Mr. White to adjourn the meeting at 5:48 p.m. This was seconded by Mr. Roberts and approved unanimously.