Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J.B. White, Eddie Roberts, Eddie Ford and Harvey Norris. Staff members present were Alyssa D. Hopson, Deputy General Manager, Amber Eason, clerk to the board, Herbert Head, Water Production Superintendent, Land Application System Manager, Andre Thomas & Chief Operator & Maintenance Technician, Darnell Walker.
Approval of Minutes from February 16, 2021 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the February 16, 2021 meeting. This was seconded by Mr. Ford and approved unanimously.
Burford Water Treatment Plant Modification Presentation- Mr. Walker presented recommendations needed for the Burford Water Treatment Plant. Those recommendations were; a raw water chemical feed building, liquid lime feed facilities, a poly-aluminum chloride facility, a floride chemical feed building, update the existing chemical feed room, and update the micro laboratory.
Out of those recommendations, Chairman White suggested Herbert and Darnell choose the top three, with plans to modify the Burford Plant in phases. This discussion was tabled and no action was taken. Mr. Head and Mr. Walker existed the meeting at 6:15pm.
Bucksnort LAS Pond Clean-out- Mr. Thomas presented two quotes for the Land Application System (LAS) Pond clean-out. C&M Dredging for $210,240.00 and All South Environmental Services at $19,032.92 per week until the sludge is removed. The Board agreed not to accept either proposal. This discussion was tabled and no action was taken.
Medora Service Proposal- Ms. Hopson presented a maintenance proposal from Medora, formerly Beekeeper. Medora maintains the aeration system installed inside of the Hwy 36 W Elevated tank to remove Trihalomethanes (THM). Mr Ford made a motion to move forward with renewing the three contact for$28,514.00. This was seconded by Mr. Norris and approved unanimously. A copy of the proposal is attached and made part of these minutes.
Towaliga Watershed Protection Plan Proposal- Ms. Hopson reported Georgia Environmental Protection Division (EPD) have not received the required Towaliga Watershed monitoring results since 2017. Integrated Science and Engineering proposed $15,000 to address the missing reports from 2017-2019 and the report for 2020. Mr. Norris made a motion to move forward with the proposal. This was seconded by Mr. Roberts and approved unanimously. A copy of the proposal is attached and made part of these minutes.
Resolution to Abandon Water Line Easement- Ms. Hopson presented a resolution to abandon a water line easement that ran from Woodward Lane to Seven Lakes. The previous water line became inactive in 2012, when it was tied-into the current water main on Seven Lakes. Mr. Ratliff would like to have the easement abandoned before the property is sold. Mr. Roberts made a motion to remove the easement. This was seconded by Mr. Norris and approved unanimously. A copy of the resolution is attached and made part of these minutes.
Logics Billing – Ms. Hopson advised that we have gone live with Logics Billing Software. It is rolling out in phases. At the end of February data was pulled from Inhance and converted to Logics. The next phase is payroll and that will roll out in April. Utility Billing will be the final phase.
SCADA System – Ms. Hopson advised that on March 25,2021 Herbert Head and Darnell Walker will be going to Southern Flow to test the Scada Equipment before it is installed in a few months.
Meter Replacements – Ms. Hopson reported the water meters, that were originally installed in 2013 are beginning to fail by not reading. The Authority had 590 inaccurate readings in February 2021. Ms. Hopson suggested the distribution crew gradually begin replacing the meters at discounted price of $85.00 before the warranty expires in 2023.
TSW Lift Station – Ms. Hopson reported the Truck Stop Lift Station has significant corrosion inside of the electrical box. Mr. White instructed Ms. Hopson to contact Henry Co Electric for repair.
SPLOST Account – Ms. Hopson reported that Vickye Smith and Marcie Seleb are listed as signers on the Special Purpose Local Option Sales Tax (SPLOST) account at United Bank. Mr. Ford made a motion to replace Vickye Smith and Marcie Seleb with Ms. Hopson and Sandra Daniel on the SPLOST account. This was seconded by Mr. Norris and approved unanimously.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for February. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 1.97 million gallons per day, with a maximum of 2.32 million gallons per day. The rolling twelve-month average loss was 2% with the current monthly average loss at 6%. The total amount of finished water pumped in February by each plant was: Burford – 51 million gallons and Stewart – 4 million gallons.
Water billing for February was $227,077, down .1% from the previous month, up 2% over a rolling 12-month total, and down 4% the same month for the previous year. Sewer billing for February was $53,169, up 6% from the previous month, up 7% over a rolling 12-month total, and up 10% from the previous year.
Total water accounts numbered 5,922 at the end of February with 5,454 of those being active customers. There were 5 new connections and no subdivision connections sold . There were 196 total sewer accounts at the end of February, with 193 of thse being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for February 2021 and Special Purpose Local Option Sales Tax (SPLOST) through March 16, 2021.
Water Operations income for February was $233,501 with $100,951 in expenses. Water capital recovery fee revenue for Fiscal Year 2021 thus far was $49, 627 with $0 in expenses.
Sewer Operations income for February was $53,392 with expenses of $15,916.
Sewer Capital Recovery Fee revenue for Fiscal Year 2021 thus far was $1,240 with $0 in expenses.
For the 2019-24 SPLOST, $745,801 has been collected. A SPLOST payment of $64,661 was received on March 02, 2021 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of February was $10,963, 915. Copies of the February 2021 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:46 p.m. This was seconded by Mr. Roberts and approved unanimously.