Call to Order – Chairman White called the meeting to order at 5:28 p.m. Board members present were J.B. White, Eddie Roberts, Eddie Ford and Harvey Norris. Staff members present were Alyssa D. Hopson, Deputy General Manager, Amber Eason, clerk to the board.
Approval of Minutes from March 16, 2021 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the March 16, 2021 meeting. This was seconded by Mr. Ford and approved unanimously.
DOT Project- Hwy 16 E/ Higgins Rd Roundabout- Ms. Hopson presented a proposed Georgia Department of Transportation (GDOT) round-about project, located at the intersection of GA Hwy 16 E and Higgins Road. The original cost estimate was prepared in 2019 for $105,012, which included the relocation of the Authority’s 20″ transmission main. The board instructed Ms. Hopson to consult with GDOT on utility aid as this project was not budgeted for, and it is too extensive for the Authority’s crew. No action was taken.
GAWP Awards – Ms. Hopson reported that for calendar year 2020, the Burford Water Treatment Plant and the Stewart Water Treatment Plant received the Georgia Association of Water Professionals’ Gold Award. The Bucksnort Ranch Land Application System received the GAWP Platinum Award.
Construction – Ms. Hopson reported the Authority’s crew is making progress on the Walter Moore Rd project. They have laid 1000ft of pipe and installed 1 fire hydrant.
The Authority’s crew will soon start Brownlee Rd water main extension from East Ball Rd to Creekside Apartments.
SCADA System Update – Ms. Hopson reported that Southern Flow Inc., will begin the supervisory control and data acquisition (SCADA) system upgrade on May 3, 2021. The project is scheduled to be completed in 4 to 6 weeks.
Reve Solutions – Ms. Hopson reported that Rev Solutions Septic Receiving Site officially opened for business on March 19, 2021.
Board Appointments – Ms. Hopson reported Vice-Chairman Harvey Norris and Secretary-Treasure Eddie Roberts, Jr. appointed three-year terms will expire on May 13, 2021. The City of Flovilla and the Butts County Board of Commissioners will make its appointment. According to the Authority’s enabling legislation, current members will continue to serve until a replacement is named.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for March. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.13 million gallons per day, with a maximum of 2.47 million gallons per day. The rolling twelve-month average loss was 3% with the current monthly average loss at 17%. The total amount of finished water pumped in March by each plant was: Burford – 59 million gallons and Stewart – 5 million gallons.
Water billing for March was $228,700, down 3% from the previous month, down .3% over a rolling 12-month total, and up .6% the same month for the previous year. Sewer billing for March was $49,851, up 3% from the previous month, down 2% over a rolling 12-month total, and down 8% from the previous year.
Total water accounts numbered 5,921 at the end of March with 5,481 of those being active customers. There were 8 new connections and 1 subdivision connections sold . There were 196 total sewer accounts at the end of March, with 193 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for March 2021 and Special Purpose Local Option Sales Tax (SPLOST) through April 20, 2021.
Water Operations income for March was $248,683 with $253,094 in expenses. Water capital recovery fee revenue for Fiscal Year 2021 thus far was $54,809 with $0 in expenses.
Sewer Operations income for March was $51,439 with expenses of $28,487.
Sewer Capital Recovery Fee revenue for Fiscal Year 2021 thus far was $1,231 with $0 in expenses.
For the 2019-24 SPLOST, $810,462 has been collected. A SPLOST payment of $61,383 was received on April 08, 2021 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of March was $11,500,469. Copies of the March 2021 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 5:57 p.m. This was seconded by Mr. Ford and approved unanimously.