Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Eddie Ford, Harvey Norris and Burt Jones. Also present was Rae Johnston representing Haisten & Johnston. Staff members present were Alyssa Hopson, deputy general manager, and Amber Eason, clerk to the board.
Adoption of Minutes from April 20, 2021 Meeting – Mr. Ford stated that barring any corrections or additions, he proposed that the Authority dispense with the reading of, and adopt, the minutes from the June 15, 2021 meeting. Mr. Ford pointed out a typographical error . This was corrected by Ms. Eason and the minutes reprinted. Mr. Ford made motion that the corrected minutes be adopted. This was seconded by Mr. Norris and approved unanimously.
FY 2020 Audit Update- Rae Johnston gave an update of the Financial Statements for Fiscal Year (FY) 2020. Ms. Johnston noted the revenue account has been reconciled, but due to a busy tax season for Haisten & Johnston, the Authority’s FY 2020 audit was delayed. However, the FY audit will be completed upcoming weeks. Ms. Johnston excused herself from the meeting at 5:35 pm.
Renewal Options for Staff Health Insurance- Ms. Hopson presented renewal options for health insurance from Altera Payroll and Insurance. Ms. Hopson recommended going with the lowest cost option, Humana at a savings cost of 10.49%. Mr. Norris made a motion to accept this option. This was seconded by Mr. Jones and approved unanimously. A copy of the insurance options are attached and made part of these minutes.
ACCG IRMA Renewal Pricing- Ms. Hopson reported that the Association of County Commissioners of Georgia (ACCG) property insurance total annual premium for July 2021-June 2022 is $50,589. This is a 6% increase over FY 2021. Mr. Norris made a motion to accept the renewal quote. This was seconded by Mr. Jones and approved unanimously. A copy of the insurance options are attached and made part of these minutes.
Managers Report-
Hwy 16 E/Higgins Rd Roundabout – Ms. Hopson reported that the Georgia Department of Transportation (GDOT) round-about project at Hwy 16 E and Higgins Rd intersection cost estimate increased to $371,464. The Authority would be responsible for 40% of the cost at $222,878. Mr. Jones made a motion to table the round-about project due to the cost expense. This was seconded by Mr. Ford and approved unanimously.
Sanitary Survey – Ms. Hopson reported Margie DeBerry of the Georgia Environmental Protection Division will be here on June 16th for the triennial sanitary survey of the water system.
Construction- Ms. Hopson reported that the Authority’s crew is finished with the water main installation on Walter Moore Rd. Projects set to begin the next few weeks include the water main installation on Brownlee Rd beginning at the intersection of East Ball Rd to Creekside Apartments.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for May. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.49 million gallons per day, with a maximum of 2.94 million gallons per day. The rolling twelve-month average loss of 4% with the current monthly average at 15%. The total amount of finished water pumped in May by each plant was: Burford – 59 million gallons and Stewart – 5 million gallons.
Water billing for May was $284,331, up 14% from the previous month, up 1% over a rolling 12-month total, and up 13% the same month for the previous year. Sewer billing for May was $56,109, up 13% from the previous month, up 9% over a rolling 12-month total, and up 21% from the previous year.
Total water accounts numbered 5,945 at the end of May with 5,486 of those being active customers. There were 3 new connections sold. There were 196 total sewer accounts at the end of May, with 193 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for May 2021 and Special Purpose Local Option Sales Tax (SPLOST) through May 31, 2021.
Water Operations income for May was $327,340 with $245,652 in expenses. Water capital recovery fee revenue for Fiscal Year 2021 thus far was $64,039 with $0 in expenses.
Sewer Operations income for May was $56,357 with expenses of $50,013.
Sewer Capital Recovery Fee revenue for Fiscal Year 2021 thus far was $1,222 with $0 in expenses.
For the 2019-24 SPLOST, $931,977 has been collected. A SPLOST payment of $74,851 was received on May 12, 2021 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of May was $11,790,484. Copies of the May 2021 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:12 p.m. This was seconded by Mr. Ford and approved unanimously.