Call to Order – Chairman White called the meeting to order at 5:38 p.m. Board members present were J. B. White, Eddie Ford, and Harvey Norris. Staff members present were Alyssa Hopson, deputy general manager, and Amber Eason, clerk to the board.
Election of Board Officers- A motion was made by Mr. Ford to retain J.B. White as Chairman. This was seconded by Mr. Norris and approved by affirmative votes of Eddie Ford, Harvey Norris, and J.B. White.
Mr. Ford then made a motion to retain Mr. Norris as Vice – Chairman. This was seconded by Mr. White and approved by affirmative votes of Eddie Ford, Harvey Norris, and J.B. White.
A motion was made by Mr. Ford to retain Mr. Roberts as Secretary – Treasurer. This was seconded by Mr. Norris approved by affirmative votes of Eddie Ford, Harvey Norris, and J.B. White.
Adoption of Minutes from June 15, 2021 Meeting – Mr. Ford made a motion to dispense with the reading of, and to adopt, the minutes from the June 15, 2021 meeting with the small technicality of wording’s being corrected. This was corrected by Ms. Eason and the minutes were reprinted. This was seconded by Mr. Norris and approved unanimously.
Discuss FY 2022 Budget- Ms. Hopson presented a draft of the fiscal year 2022 budget. The budget anticipates a total o f $4,086,275 in income, and $2,565,189 in operating expenditures. A motion was made by Mr. Ford to adopt the budget. This was seconded by Mr. Norris and approved unanimously. A copy of the complete budget is attached and made part of these minutes.
Hwy 16 E/Higgins Rd Roundabout – Ms. Hopson presented two options for the Georgia Department of Transportation (GDOT) roundabout project. The first option being that the Authority would be responsible for 60% of the cost at $196,779.00. The second option being that the Authority would be responsible for 53.42% at the cost of $175,200.00. Mr. Ford made a motion to accept option 2 on the proposed project. This was seconded by Mr. Norris and approved unanimously. A copy of the bid tabulation is attached and made part of these minutes.
Approve Write Off of Uncollectible Bills for FY 2021 – Ms. Hopson presented a list of water/sewer billing write-offs totaling $3919.00. This total includes an excessive water leak for a property owner for $3316.55. Mr. Norris made a motion to approve all accounts but the one owing $3316.55 as uncollectible as per the Authority’s policy. Further action will taken against the owner owing $3316.55 This was seconded by Mr. Ford and approved unanimously. A copy of the write-offs are attached and made part of these minutes.
Construction- Ms. Hopson reported that the Authority’s crew is almost finished with the water main installation on Brownlee Rd to Lakeside Apartments. The crew will then extend TW Leverette Rd water main to Mt. Vernon Church Rd.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for June. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.41 million gallons per day, with a maximum of 2.84 million gallons per day. The rolling twelve-month average loss of 3% with the current monthly average at 4%. The total amount of finished water pumped in June by each plant was: Burford – 66 million gallons and Stewart – 5 million gallons.
Water billing for June was $300,216,, up 16% from the previous month, up 20% over a rolling 12-month total, and up 16% the same month for the previous year. Sewer billing for June was $56,165, up 27% from the previous month, up 21% over a rolling 12-month total, and up 21% from the previous year.
Total water accounts numbered 5,955 at the end of June with 5,492 of those being active customers. There were 3 new connections sold. There were 196 total sewer accounts at the end of June, with 193 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for June 2021 and Special Purpose Local Option Sales Tax (SPLOST) through June 30, 2021.
Water Operations income for June was $317,214 with $441,742 in expenses. Water capital recovery fee revenue for Fiscal Year 2021 thus far was $68,643 with $0 in expenses.
Sewer Operations income for June was $62,455 with expenses of $51,392. Sewer Capital Recovery Fee revenue for Fiscal Year 2021 thus far was $1,270 with $0 in expenses.
For the 2019-24 SPLOST, $931,977 has been collected. A SPLOST payment of $74,851 was received on May 12, 2021 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of June was $11,890,481. Copies of the June 2021 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:42 p.m. This was seconded by Mr. Norris and approved unanimously.