Call to Order – Chairman White called the meeting to order at 5:28 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts and Harvey Norris. Staff members present were Alyssa Hopson, deputy general manager, and Amber Eason, clerk to the board.
Approval of Minutes from December 14, 2021 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the December 14, 2021 meeting. This was seconded by Mr. Ford and approved unanimously.
Georgia Deposit Program – Ms. Hopson reported the new Georgia Secure Deposit Program (SDP) went into effect on February 01, 2022. The program will provide full coverage of all public deposits at United Bank. A copy of the SDP notification letter is attached and made a part of these minutes.
Construction – Ms. Hopson reported the crew has installed 1100 feet of water main from Wallace Rd to Windy Lane. Controlled Blasting is scheduled to trench blast in the upcoming week. A total of eleven (11) construction taps were purchased by property owners on Harkness Road.
Employment Opportunities – Ms. Hopson reported she would like to hire a Customer Service Clerk and an Administrative Clerk to help balance the work load in the office. Ms Hopson also reported that Water Production Superintendent Herbert Head would like to hire a Certified Water Plant Operator. Mr. Norris directed Ms. Hopson to consult an employment agency for the Customer Service position; and to post the Administrative Clerk and the Certified Water Plant Operator employment ads to the general public.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for January. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.21 million gallons per day, with a maximum of 3.89 million gallons per day. The rolling twelve-month average loss of 12% with the current monthly average at 7%. The total amount of finished water pumped in January by each plant was: Burford – 64 million gallons and Stewart – 4 million gallons.
Water billing for January was $257,325, down .2% from the previous month, up 4% over a rolling 12-month total, and down 1% the same month for the previous year. Sewer billing for January was $48,393, down 11% from the previous month, up 4% over a rolling 12-month total, and down 19% from the previous year.
Total water accounts numbered 5,971 at the end of January with 5,505 of those being active customers. There were 6 new connections sold. There were 196 total sewer accounts at the end of January, with 191 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for January 2022 and Special Purpose Local Option Sales Tax (SPLOST) through February 8, 2022.
Water Operations income for January was $269,068 with $379,868 in expenses. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $35,490 with $0 in expenses.
Sewer Operations income for January was $48,519 with expenses of $44,544 Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $14,028 with $0 in expenses.
For the 2019-24 SPLOST, $1,191,920 has been collected. A SPLOST payment of $80,377 was received on January 4, 2022 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of January was $11,589,178. Copies of the January 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Executive Session Begin – Motion by Mr. Roberts to adjourn into Executive Session to discuss real estate, seconded by Mr. Norris and approved unanimously.
Executive Session End – Motion by Mr. Ford to return to the regular meeting, seconded by Mr. Norris and approved unanimously.
Sewer Extensions – Chairman White advised the Board there have been speculations within the County that he denied sewer for a potential project. Mr. White stated this accusation is untrue. All request for sewer extensions are to come before the entire Board via formal application.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:08p.m. This was seconded by Mr. Norris and approved unanimously.