Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, Harry Marett, & Ken Rivers. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Approval of Minutes from May 24, 2022 Meeting – Mr. Ford made a motion to dispense with the reading of, and to adopt the minutes from the May 24, 2022 meeting. This was seconded by Mr. Rivers and approved unanimously.
Renewal Options for Staff Health Insurance- Ms. Hopson presented Humana renewal options for health insurance from Altera Payroll and Insurance. Mr. Rivers recommended going with a Health Reimbursement Arrangement for Employees to help offset potential out of pocket cost. Once an employee spends $5000 in copays, the Authority will reimburse up to $1000 in expenses. This would be a 19% decrease compared to current Humana product. Mr. Rivers made a motion to renew with option 4. This was seconded by Mr. Norris and approved unanimously. A copy of the renewal options are attached and made part of these minutes.
Biosolids Land Application- Integrated Science- Ms. Hopson presented a land application of biosolids proposal from Integrated Science Engineering (ISE) for $16,795. Periodically, dewatered solids are removed from the Land Application System (LAS) treatment ponds. Integrated Science will assist with permitting the application with Georgia Environmental Protection Division (EPD). A motion was made by Mr. Rivers to accept ISE proposal. This was seconded by Mr. Norris and approved unanimously. A copy of the quote and scope of services are attached and made a part of these minutes.
Renewal Options for Property/Liability Insurance- Ms. Hopson presented two renewal options for property and liability insurance for July 2022-June 2023. Association of County Commissioners of Georgia (ACCG) is $59,406 and Cincinnati Insurance Company is $72,065. A motion was made by Mr. Marett to accept ACCG renewal quote. This was seconded by Mr. Rivers and approved unanimously.
Manager’s Report
Harkness Road- Ms. Hopson reported the crew hit rock. Construction will resume in the upcoming weeks.
GAWP Awards- Ms. Hopson reported that the Burford Water Treatment Plant, the Stewart Water Treatment Plant, and the Land Application System all received the Georgia Association of Water Professionals’ Gold Award, for their exceptional performance in 2021.
Employment Opportunities – Ms. Hopson reported that Water Treatment Operator Justin Weatherly is resigning effective July 3, 2022. The Authority is in need of two water treatment operators whom are either certified or trained to become certified.
Annual Leave- Ms. Hopson reported that she will be on vacation the week of June 27, 2022. Office Manager, Sandra Daniel will be in charge for the week.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for May. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.55 million gallons per day, with a maximum of 3.14 million gallons per day. The rolling twelve-month average loss of 13% with the current monthly average at 16%. The total amount of finished water pumped in May by each plant was: Burford 76 million gallons and Stewart 3 million gallons.
Water billing for May was $295,173 down 1% from the previous month, up 9% over a rolling 12-month total, and up 4% the same month for the previous year. Sewer billing for May was $50,966 , down 10% from the previous month, up 3% over a rolling 12-month total, and down 9% from the previous year.
Total water accounts numbered 5,590 at the end of May with 5,503 of those being active customers. There were 13 new connections sold. There were 254 total sewer accounts at the end of May, with 200 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for May 2022 and Special Purpose Local Option Sales Tax (SPLOST) through May 31, 2022.
Water Operations income for May was $294,560 with $232,506 in expenses. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $67,272 with $0 in expenses.
Sewer Operations income for May was $55,720 with expenses of $43,872 Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $60,475 with $0 in expenses.
For the 2019-24 SPLOST, $1,540,336 has been collected. A SPLOST payment of $100,658 was received on May 10, 2022 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of May was $12,450,522 . Copies of the May 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Norris to adjourn the meeting at 6:45p.m. This was seconded by Mr. Marett and approved unanimously.