Call to Order – Chairman White called the meeting to order at 5:32 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, Harry Marett, Ken Rivers and Bill Jones. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Election of Board Officers- A motion was made by Mr. Rivers to elect Harry Marett as Chairman of the board and was seconded by Mr. Jones. The vote was not approved unanimously. A motion was made by Mr. Ford to retain Mr. White as Chairman. This was seconded by Mr. Norris and approved by affirmative votes of Eddie Ford, Eddie Roberts, Harvey Norris and J.B. White.
A motion was made by Mr. Rivers to elect Harry Marett as Vice Chairman of the board. Mr. Roberts made a motion to retain Mr. Norris as Vice Chairman. Mr. Norris rejected the nomination and receded the vote to Mr. Marett . This was seconded by Mr. Jones to elect Harry Marett as Vice Chairman and approved unanimously.
A motion was made by Mr. Rivers to elect Amber Eason as Secretary – Treasure. This was second by Mr. Roberts and approved unanimously.
Approval of Minutes from April 12, 2022 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the April 12, 2022 meeting. This was seconded by Mr. Ford and approved unanimously.
Sewer Expansion Study Proposal- Ms. Hopson presented a list of tasks for the Land Application System (LAS) Sewer Expansion Study. Rindt Engineering will perform four tasks to determine future capacity needs for Butts County. The four tasks includes a comprehensive study of the wastewater delivery system; evaluate the available capacity for potential new customers; evaluate the requirements, costs and needs to expand the Bucksnort LAS; and evaluate the requirements to discharge into a local waterbody. This study is estimated to take ten weeks to complete. A copy of those tasks are included and made a part of these minutes.
Renewal Options for Staff Health Insurance- Ms. Hopson presented renewal options for health insurance from Altera Payroll and Insurance. Due to medical claims, Humana’s renewal option increased by 38%. Mr. Rivers advised the Board that he would find more competitive rates. No action was taken and tabled to June’s meeting.
Harkness Road- Ms. Hopson reported the Authority’s crew laid 2000 ft of pipe and 3 fire hydrants. An additional 600ft of pipe to be installed in the upcoming week.
Dukes Rd- Ms. Hopson reported the project is on hold until an easement is obtained.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for April. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.42 million gallons per day, with a maximum of 2.85 million gallons per day. The rolling twelve-month average loss of 13% with the current monthly average at 12%. The total amount of finished water pumped in April by each plant was: Burford 70 million gallons and Stewart 3 million gallons.
Water billing for April was $297,507 up 19% from the previous month, up 17% over a rolling 12-month total, and up 21% the same month for the previous year. Sewer billing for April was $54,895, up 13% from the previous month, up 9% over a rolling 12-month total, and down 3% from the previous year.
Total water accounts numbered 6,887 at the end of April with 5,549 of those being active customers. There were 8 new connections sold. There were 238 total sewer accounts at the end of April, with 199 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for April 2022 and Special Purpose Local Option Sales Tax (SPLOST) through April 30, 2022.
Water Operations income for April was $308, 767 with $216,813 in expenses. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $60,213 with $0 in expenses.
Sewer Operations income for April was $56,1452 with expenses of $31,919 Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $60,511 with $0 in expenses.
For the 2019-24 SPLOST, $1,540,336 has been collected. A SPLOST payment of $100,658 was received on May 10, 2022 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of April was $12,368,315. Copies of the April 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Rivers to adjourn the meeting at 7:15 p.m. This was seconded by Mr. Norris and approved unanimously.