Call to Order – Chairman White called the meeting to order at 5:33 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, Bill Jones and Harry Marett. Also present was Al Hosford and Robert Knight representing Hospitality Financial Group. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Approval of Minutes from July 19, 2022 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the July 19, 2022 meeting. This was seconded by Mr. Ford and approved unanimously.
Land Donation for Sewer- HFG Development- Al Hosford with Hospitality Financial Group Development (HFG) presented a land survey and concept plans for commercial developments in Lamar and Spalding Counties. The Lamar County Development was previously brought before the Board on April 12, 2022 and denied sewer service because it went against the Authority’s policy, which states at least 60% of the of the development must be in Butts County.
HFG proposed donating 7.5 acres adjacent to the Authority’s Truck Stop Way Lift Station in exchange for sewer service. Mr. Hosford stated the land could be used to enhance the lift station or build a small treatment facility. According to the concept plans, the Spalding County Development will be located entirely outside of Butts County as well. This discussion was tabled and no action was taken. Mr. Hosford and Mr, Knight exited the meeting at 6:07 p.m. A copy of the land survey and concept plans are attached and made a part of these minutes.
Hwy 36 West Pump Station- Proposal to Relocate Drainage Pipe- Ms. Hopson presented proposals from Lester Peak Siteworks and Roberts Hauling and Pipeline Construction, Inc to re-route the drainage pipe at the Highway 36 West Pump Station. A motion was made from Mr. Ford to accept Lester Peek’s bid at $19,500.00. This was seconded by Mr. Marett and approved unanimously. A copy of the proposals are attached and made part of these minutes.
Managers Report-
Heavy Equipment Purchase – Ms. Hopson presented two Bancorp South bids for a new forklift loader for the distribution crew. The Hitachi ZW100-6 was the lowest at $105,734.48. Mr. Roberts made a motion to accept the bid. This was seconded by Mr. Marett and approved unanimously. A copy of the bids are attached and made part of these minutes.
Construction – Ms. Hopson reported the Authority’s crew has laid 5000 feet of pipe on Harkness Road. The water main installation for phase two on Harkness Road is set to begin in the upcoming months.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for July. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.64 million gallons per day, with a maximum of 3.32 million gallons per day. The rolling twelve-month average loss of 14% with the current monthly average at 11%. The total amount of finished water pumped in July by each plant was: Burford 81 million gallons and Stewart 1 million gallons.
Water billing for July was $305,537 down 9% from the previous month, up 7% over a rolling 12-month total, and down 20% the same month for the previous year. Sewer billing for July was $50,399 down 10% from the previous month, down 5% over a rolling 12-month total, and up 5% from the previous year.
Total water accounts numbered 5,596 at the end of July with 5,584 of those being active customers. There were 6 new connections sold. There were 258 total sewer accounts at the end of July, with 203 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for July 2022 and Special Purpose Local Option Sales Tax (SPLOST) through August 15, 2022.
Water Operations income for July was $323,537 with expenses of $353,470 . Water capital recovery fee revenue for Fiscal Year 2022 thus far was $25,750 with $0 in expenses.
Sewer Operations income for July was $54,066 with expenses of $61,987. Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $ 115,032 with $0 in expenses.
For the 2019-24 SPLOST, $1,779,132 has been collected. A SPLOST payment of $80,041 was received on August 4, 2022 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of July was $12,516,931 . Copies of the June 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Marett to adjourn the meeting at 7:07 p.m. This was seconded by Mr. Roberts and approved unanimously.