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September 20, 2022 Regular Board Meeting

Posted on: October 25th, 2022

Call to Order – Chairman White called the meeting to order at 5:27 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, Bill Jones and Harry Marett. Also present was Tom Royer and Clark Burge representing Country Financial. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.

Approval of Minutes from August 16, 2022 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the August 16, 2022 meeting. This was seconded by Mr. Norris and approved unanimously.

Country Financial- Tom Royer and Clark Burge with Country Financial presented variable and fixed annuities from Jackson National Life Insurance Company (Jackson). Jackson’s Lifetime Check is a check or deposit the Authority would receive for the life of the contract. Mr. Royer stated the Authority’s investment would have a guaranteed 5% withdrawal rate. Mr. White instructed Ms. Hopson to consult with the Authority’s attorney on investment regulations within the bylaws. This discussion was tabled and no action was taken. Mr. Royer and Mr. Burge exited the meeting at 5:52 p.m. A copy of the perspective is attached and made a part of these minutes.

Managers Report-

Winding Way- Ms. Hopson presented a petition for water on Winding Way. The 1.2 mile road had ten property owners requesting water at a density of 10.0 persons per mile. A motion was made by Mr. Norris to approve the extension. This was seconded by Mr. Roberts and approved unanimously. A copy of the petition is attached and made part of these minutes.

Biosolids Update – Ms. Hopson reported the distribution crew will clear ten acres of the Authority’s Harkness Road property to prepare for biosolids application. Construction will begin after the Harkness Road water main installation project.

Water Plant Operator- Ms. Hopson reported Georgia Environmental Protection Division (EPD) granted trainee Anthony Cox permission to operate the Stewart Water Treatment Plant with a lead operator on standby. This is only a short term arrangement until Mr. Cox takes the Class 3 water operator exam on October 17th.

Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for August. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.63 million gallons per day, with a maximum of 2.89 million gallons per day. The rolling twelve-month average loss of 14% with the current monthly average at 11%. The total amount of finished water pumped in August by each plant was: Burford 81 million gallons and Stewart .14 million gallons.

Water billing for August was $311,114 up 22% from the previous month, up 10% over a rolling 12-month total, and up 17% the same month for the previous year. Sewer billing for August was $53,486 up 11% from the previous month, down 4% over a rolling 12-month total, and up 9% from the previous year.

Total water accounts numbered 5,596 at the end of August with 5,549 of those being active customers. There were 7 new connections sold. There were 258 total sewer accounts at the end of August, with 201 of the being active customers.

Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for August 2022 and Special Purpose Local Option Sales Tax (SPLOST) through August 31, 2022.

Water Operations income for August was $333,958 with expenses of $309,765 . Water capital recovery fee revenue for Fiscal Year 2022 thus far was $29,300 with $0 in expenses.

Sewer Operations income for August was $56,368 with expenses of $32,508. Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $ 12,000 with $0 in expenses.

For the 2019-24 SPLOST, $1,895,191 has been collected. A SPLOST payment of $116,059 was received on August 31, 2022 . Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.

Total cash on hand at the end of August was $12,617,659 . Copies of the August 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn – A motion was made by Mr. Marett to adjourn the meeting at 6:38 p.m. This was seconded by Mr. Ford and approved unanimously.