Call to Order – Chairman White called the meeting to order at 5:31 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, Ken Rivers and Harry Marett. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Approval of Minutes from October 18, 2022 Meeting – Mr. Ford made a motion to dispense with the reading of, and to adopt the minutes from the October 18, 2022 meeting, with the necessary corrections being made. This was seconded by Mr. Rivers and approved unanimously.
American Tank Maintenance Addendum- Ms. Hopson presented addendum no.1 to the current ten year contract with American Tank Maintenance, LLC. During this years maintenance inspection, it was found that the interior conditions of the Ocmulgee Tank had worsened. The addendum would modify the schedule by moving year 9 interior renovations to year 3. The renovations shall be completed in Spring of 2023. All other terms and condition of the original agreement remain unchanged. A motion was made by Mr. Rivers to accept the addendum. This was seconded by Mr. Norris and approved unanimously. A copy of the addendum is attached and made part of these minutes.
Construction- Ms. Hopson reported that phase 1 of the Harkness Rd project is complete. The crew will test the water main before installing water taps.
Christmas Parade- Ms. Hopson reported The Authority will be participating in the Butts County Christmas Parade and welcomed the Board Members to join.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for October. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.59 million gallons per day, with a maximum of 3.19 million gallons per day. The rolling twelve-month average loss of 12% with the current monthly average at 15%. The total amount of finished water pumped in October by each plant was: Burford 76 million gallons and Stewart 4 million gallons. Water billing for October was $291,099 up 10% from the previous month, up 11% over a rolling 12-month total, and up 19% the same month for the previous year. Sewer billing for October was $51,013 up 1% from the previous month, up 9% over a rolling 12-month total, and up 3% from the previous year.
Total water accounts numbered 6,883 at the end of October with 5,625 of those being active customers. There were 6 new connections sold. There were 263 total sewer accounts at the end of October, with 204 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for September 2022 and Special Purpose Local Option Sales Tax (SPLOST) through October 31, 2022.
Water Operations income for October was $241,235 with expenses of $241,884. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $38,886 with $0 in expenses.
Sewer Operations income for October was $55,183 with expenses of $51,287. Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $20,043 with $0 in expenses.
For the 2019-24 SPLOST, $2,392,727 has been collected. A SPLOST payment of $100,609 was received on November 8, 2022. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of October was $13,047,761. Copies of the October 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Rivers to adjourn the meeting at 6:09 p.m. This was seconded by Mr. Norris and approved unanimously.