Call to Order – Chairman White called the meeting to order at 5:36 p.m. Board members present were J. B. White, Eddie Ford, Eddie Roberts, Harvey Norris, and Bill Jones. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Approval of Minutes from November 15, 2022 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the November 15, 2022 meeting, with the necessary corrections being made. This was seconded by Mr. Norris and approved unanimously.
Workman’s Compensation Insurance Proposal – Ms. Hopson presented the Board with a proposal from J. Smith Lanier and Company for workman’s compensation insurance for 2023 through American Builders Insurance at a cost of $25,252, which is $907 less than the 2022 pricing. A motion was made by Mr. Roberts to continue to use American Builders Insurance for workman’s compensation for 2023. This was seconded by Mr. Norris and approved unanimously.
Managers Report-
Harkness Road- Ms. Hopson reported phase 2 of the water main installation is underway with several hundred feet of rock blasting remaining. Mr. Roberts made a motion to blast the rock and continue with the project as is. This was seconded by Mr. Ford and approved unanimously.
Butts County Officials Meeting- Ms. Hopson reported the County-wide Strategic Planning Session will be held at Lake Blackshear February 9th and 10th.
River Park Development – Ms. Hopson reported that on December 12, 2022 the Fire Protection Plan for the River Park Development was approved.
Plan for Reinvesting Certificates of Deposit- Mr. White advised Ms. Hopson to seek quotes from the local banks.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for November. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.38 million gallons per day, with a maximum of 2.56 million gallons per day. The rolling twelve-month average loss of 10% with the current monthly average at 1%. The total amount of finished water pumped in November by each plant was: Burford 67 million gallons and Stewart 5 million gallons.
Water billing for November was $335,006 up 37% from the previous month, up 12% over a rolling 12-month total, and up 23% the same month for the previous year. Sewer billing for November was $62,972 up 27% from the previous month, up 8% over a rolling 12-month total, and up 26% from the previous year.
Total water accounts numbered 6,892 at the end of November with 5,616 of those being active customers. There were 6 new connections sold. There were 263 total sewer accounts at the end of November, with 204 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for November 2022 and Special Purpose Local Option Sales Tax (SPLOST) through December 19, 2022.
Water Operations income for November was $363,741 with expenses of $303,667. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $52,670 with $0 in expenses.
Sewer Operations income for November was $67,248 with expenses of $51,419. Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $52,195 with $0 in expenses.
For the 2019-24 SPLOST, $2,500,065 has been collected. A SPLOST payment of $107,328.94 was received on December 2, 2022. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of November was $12,702,138. Copies of the November 2022 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Ford to adjourn the meeting at 6:31 p.m. This was seconded by Mr. Norris and approved unanimously.