Call to Order – Chairman White called the meeting to order at 5:34 p.m. Board members present were J. B. White, Harry Marett, Eddie Ford, Eddie Roberts, Curtis Taylor. Also present was Patricia Gray; Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Approval of Minutes from January 17, 2023 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the January 17, 2023 meeting, with the necessary corrections being made. This was seconded by Mr. Marett and approved unanimously.
Leak Discount and Payment Plan- Ms. Gray informed the Board of a dated August 2022 water leak that she received a discount for in the amount of $1042.60. Being that Ms. Gray is on a fixed income, she requested the payment plan to be extended. Mr. Marrett made a motion to extend the payment plan to 48 months. This was seconded by Mr. Ford and approved unanimously. Ms. Gray exited the meeting at 6pm. A copy of the leak discount is attached and made part of these minutes.
Request for Proposals – Ms. Hopson reported financial auditing proposals are due February 28, 2023.
Office of the State Treasurer – Ms. Hopson reported Office of the State Treasurer (OST) does not offer certificates of deposits. The current yield rate for OST is 4.2%.
Rindt Engineering- Mr. Roberts reported that Rindt Engineers recommend installing a fire pump at the River Park Development at Hwy 16 W. A project meeting to discuss cost and site location will be held at a later date.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for January. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.33 million gallons per day, with a maximum of 2.72 million gallons per day. The rolling twelve-month average loss of 11% with the current monthly average at 3%. The total amount of finished water pumped in January by each plant was: Burford 71 million gallons and Stewart 2 million gallons.
Water billing for January was $360,981 up 40% from the previous month, up 16% over a rolling 12-month total, and up 40% the same month for the previous year. Sewer billing for January was $63,880 up 32% from the previous month, up 4% over a rolling 12-month total, and up 25% from the previous year.
Total water accounts numbered 6,892 at the end of January with 5,616 of those being active customers. There were 6 new connections sold. There were 263 total sewer accounts at the end of January, with 203 of the being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for January 2023 and Special Purpose Local Option Sales Tax (SPLOST) through January 31, 2023.
Water Operations income for January was $388,318 with expenses of $216,257. Water capital recovery fee revenue for Fiscal Year 2022 thus far was $60,362 with $0 in expenses.
Sewer Operations income for January was $69,413 with expenses of $33,959. Sewer Capital Recovery Fee revenue for Fiscal Year 2022 thus far was $52,325 with $0 in expenses.
For the 2019-24 SPLOST, $2,697,343 has been collected. A SPLOST payment of $106,637.86 was received on February 15, 2023. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of January was $13,255,135 Copies of the January 2023 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Marett to adjourn the meeting at 6:43p.m. This was seconded by Mr. Roberts and approved unanimously.