Call to Order – Chairman White called the meeting to order at 5:27 p.m. Board members present were J. B. White, Harry Marett, Eddie Ford, Eddie Roberts, Curtis Taylor, Ken Rivers and Bill Jones. Also present Commissioner Joe Brown and Carlos Talbott representing Reve Solutions. Staff members present were Alyssa Hopson, general manager, and Amber Eason, clerk to the board.
Election of Board Officers- A motion was made by Mr. White to elect Harry Marett as Chairman of the board and was seconded by Mr. Rivers and approved unanimously.
A motion was made by Mr. Marett to elect Eddie Roberts as Vice Chairman of the board. This was seconded by Mr. Rivers and approved unanimously.
A motion was made by Mr. Marett to re-elect Amber Eason as Secretary- Treasure. This was seconded by Mr. Roberts and approved unanimously.
Approval of Minutes from April 18, 2023 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the April 18, 2023 meeting, with the necessary corrections being made. This was seconded by Mr. Rivers and approved unanimously.
Renewal Options for Staff Health Insurance- Ms. Hopson presented Humana renewal options for health insurance from Altera Payroll and Insurance. Mr. Rivers recommended staying with the current Humana plan. This will be a 13% increase . A motion was made by Mr. River to renew with Humana. This was seconded by Mr. White and approved unanimously. A copy of the renewal options are attached and made part of these minutes.
Investment Options- Ameris Bank vs. Raymond James- Ms. Hopson presented an Enhanced Savings Program from Raymond James. Their current offerings are at 5% annual percentage yield (APY). Ameris Bank fixed rate for CDs are 5% with a 5.10% APY. Ms. Hopson recommended moving the available $4,919,712 from Georgia Fund 1, along with $500,000 from the Revenue account, to two CDs at Ameris Bank. A motion from Mr. Roberts to transfer the funds from Georgia Fund 1 to Ameris Bank. This was seconded by Mr. Rivers and approved unanimously. A copy of the investment options are attached and made part of the these minutes.
Rev Solutions – Carlos Talbott informed the Board on the septage services Reve Solutions provides for Butts County. The septage site is located at the Authority’s Land Application System on Colwell Road. There have been complaints on odor when the trucks offload. Mr. Talbot meet with neighboring property owners to address their concerns. All parties came to an agreement to notify Mr. Talbott or someone onsite whenever they detect an odor, immediately meet to determine the odor and where the odor is coming from. If it is in-fact Reve Solutions, Mr. Talbott will find a way to resolve the odor. Mr. Talbot exited the meeting at 6:05 pm.
Managers Report-
Federal Holiday Calendar- Ms. Hopson recommended adopting the same holiday calendar as the County. This revision would add four additional holidays to the Authority’s calender. A motion was made by Mr. Roberts to adopt the revised holiday calendar. This was seconded by Mr. Taylor and approved unanimously.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for April. The average daily finished water pumped to the Authority, Jackson and Jenkinsburg from Burford and Stewart plant was 2.28 million gallons per day, with a maximum of 2.59 million gallons per day. The rolling twelve-month average loss of 11% with the current monthly average at 13%. The total amount of finished water pumped in April by each plant was: Burford 68 million gallons and Stewart 1 million gallons.
Water billing for April was $292,071 down 2% from the previous month, up 4% over a rolling 12-month total, and up 17% the same month for the previous year. Sewer billing for April was $56,359 up 3% from the previous month, up 11% over a rolling 12-month total, and up 15% from the previous year.
Total water accounts numbered 6,892 at the end of April with 5,647 of those being active customers. There were 5 new connections sold. There were 263 total sewer accounts at the end of April, with 207 of them being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for April 2023 and Special Purpose Local Option Sales Tax (SPLOST) through April 30, 2023.
Water Operations income for April was $360,612 with expenses of $266,671. Water capital recovery fee revenue for Fiscal Year 2023 thus far was $70,156 with $0 in expenses.
Sewer Operations income for April was $80,115 with expenses of $40,198. Sewer Capital Recovery Fee revenue for Fiscal Year 2023 thus far was $52,570 with $0 in expenses.
For the 2019-24 SPLOST, $3,001,158 has been collected. A SPLOST payment of $114,946.61 was received on May 2, 2023. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of April was $13,812,640. Copies of the April 2023 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Rivers to adjourn the meeting at 7:28p.m. This was seconded by Mr. White and approved unanimously.