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September 19, 2023 Regular Board Meeting

Posted on: November 20th, 2023

Call to Order – Chairman Marett called the meeting to order at 5:29 p.m. Board members present were Harry Marett, J.B. White, Eddie Roberts, Eddie Ford, Curtis Taylor, and Bill Jones. Also present Rod Freeman representing Centrix Energy Partners. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.

Approval of Minutes from August 15, 2023 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the August 15, 2023 meeting, with the necessary corrections being made. This was seconded by Mr. Ford and approved unanimously.

Excavator Lease Resolution – Ms. Hopson presented a resolution to enter into a three year lease-purchase agreement for a Caterpillar excavator. The Board had approved this purchase at its July meeting, but this resolution is required by the Caterpillar Financial Services Corporation. Motion by Mr. Roberts to adopt the resolution. This was seconded by Mr. Taylor and passed unanimously.

Walter Moore Road Petition- Ms. Hopson presented a petition for water extension on Walter Moore Road. The entire project is one mile with 11 persons having signed the petition. Mr. Roberts made a motion to move forward with the petition. This was seconded by Mr. Marett and approved unanimously. A copy of the petition is included and made part of these minutes.

Centrix Energy Partners- Rod Freeman informed the board of the services offered at Centric Energy. Centrix offers a range of water conservation solutions that have been proven to maximize performance, efficiency, and reliability. They replace outdated inefficient equipment and integrate the latest field technologies and systems, designed to monitor and analyze operational performance. No action was taken. Mr. Freeman exited the meeting at 6:22PM.

Proposal for Engineering Services- 20″ Transmission Main Extension- Ms. Hopson presented an engineering proposal from Rindt Engineering for the design of the transmission main extension and the Colwell Road elevated tank assessment for $256,305. Mr. White informed the board that he is not an engineer, and months prior he suggested extending the transmission main to help resolve the water pressure issues at the River Park Development. The Board agreed before accepting Rindt’s proposal for services, they would like for the engineering firm to provide feedback on if the transmission main would meet demands along the I75/Highway 16 W corridor. This discussion was tabled and no action was taken.

Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for August. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.91 million gallons per day, with a maximum of 3.27 million gallons per day. The rolling twelve-month average loss of 10% with the current monthly average at 15%. The total amount of finished water pumped in August by each plant was: Burford 85 million gallons and Stewart 5 million gallons.

Water billing for August was $380,801 up 22% from the previous month, up 14% over a rolling 12-month total, and up 25% the same month for the previous year. Sewer billing for August was $77,501 up 9% from the previous month, up 18% over a rolling 12-month total, and up 42% from the previous year.

Total water accounts numbered 6,892 at the end of August with 5,663 of those being active customers. There were 6 new connections sold. There were 263 total sewer accounts at the end of August, with 206 of them being active customers.

Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for August 2023 and Special Purpose Local Option Sales Tax (SPLOST) through August 31, 2023.

Water Operations income for August was $402,453 with expenses of $436,343. Water capital recovery fee revenue for Fiscal Year 2023 thus far was $290,097 with $0 in expenses.

Sewer Operations income for August was $77,996 with expenses of $34,934. Sewer Capital Recovery Fee revenue for Fiscal Year 2023 thus far was $167,948 with $0 in expenses.

For the 2019-24 SPLOST, $3,091,188 has been collected. A SPLOST payment of $89,887.66 was received on August 4, 2023. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.

Total cash on hand at the end of August was $13,850,905. Copies of the August 2023 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn – A motion was made by Mr. Jones to adjourn the meeting at 6:57p.m. This was seconded by Mr. Taylor and approved unanimously.