Call to Order – Chairman Marett called the meeting to order at 5:33 p.m. Board members present were Harry Marett, J.B. White, Eddie Roberts, Eddie Ford, Ken Rivers and Curtis Taylor. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.
Approval of Minutes from September 19, 2023 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the September 19, 2023 meeting, with the necessary corrections being made. This was seconded by Mr. Taylor and approved unanimously.
Burford Water Plant Modifications – Ms. Hopson advised the board, that Wiedeman and Singleton, Inc had previously provided a cost estimate in 2019, totaling $3,000,000. The modifications included revisions to the main water plant building and construction of a new bulk chemical feed building. Because the project would not increase the current water capacity from 4 million gallons a day (MGD) to a minimum of 6 MGD, the board decided to table the modification project in 2020. Mr. Rivers made a motion to request for proposals to have the water plant brought up to date, by making the necessary changes to meet future water demands. This was seconded by Mr. Roberts and approved unanimously.
Mini Excavator Replacement- Ms. Hopson presented a quote from Cowin Equipment for a 2022 Hitachi mini excavator for $53,800.00. The Hitachi would replace the 2011 Kubota that was deemed a total loss by Association County Commissioners of Georgia (ACCG) due to fire damage. The purchase would leave the Authority with an out of pocket expense of $9,800.00. Mr. Rivers made a motion to move forward with the purchase of the new excavator. This was seconded by Mr. Taylor and approved unanimously. A copy of the quote is attached and made part of these minutes.
Managers Report:
Winding Way – Ms. Hopson advised that the crew completed the installation on Winding Way. They will be moving forward to install water taps. Once that project is complete the crew will be moving on to Walter Moore Rd.
Operations Statistics – Ms. Hopson went over the water production, water loss and customer statistics for September. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.68 million gallons per day, with a maximum of 2.94 million gallons per day. The rolling twelve-month average loss of 11% with the current monthly average at 12%. The total amount of finished water pumped in September by each plant was: Burford 78 million gallons and Stewart 2 million gallons.
Water billing for September was $342,937 down 5% from the previous month, up 9% over a rolling 12-month total, and up 10% the same month for the previous year. Sewer billing for September was $62,115 up 4% from the previous month, up 19% over a rolling 12-month total, and up 11% from the previous year.
Total water accounts numbered 6,892 at the end of September with 5,670 of those being active customers. There were 2 new connections sold. There were 263 total sewer accounts at the end of September, with 207 of them being active customers.
Financial Report – Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for September 2023 and Special Purpose Local Option Sales Tax (SPLOST) through October 6, 2023.
Water Operations income for September was $349,240 with expenses of $280,915. Water capital recovery fee revenue for Fiscal Year 2023 thus far was $290,501 with $0 in expenses.
Sewer Operations income for September was $62,895 with expenses of $34,762. Sewer Capital Recovery Fee revenue for Fiscal Year 2023 thus far was $168,035 with $0 in expenses.
For the 2019-24 SPLOST, $3,311,722 has been collected. A SPLOST payment of $95,004.89 was received on October 6, 2023. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of September was $13,846,365. Copies of the September 2023 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Rivers to adjourn the meeting at 6:00p.m. This was seconded by Mr. Roberts and approved unanimously.