Call to Order – Chairman Marett called the meeting to order at 5:33 p.m. Board members present were Jimmy White, Eddie Ford, Curtis Taylor, Eddie Roberts, Rick Jeffares and Bill Jones. Staff members present were Alyssa Lackey, general manager and Amber Eason, clerk to the board.
Approval of Minutes from March 18, 2025 Meeting- Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the March 18, 2025 meeting, with any necessary corrections being made. This was seconded by Mr. Jeffers and approved unanimously.
Award Generator Proposal- Ms. Lackey presented two generator proposals for the main office. Wallace Electric submitted a bid totaling $15,522 for a 26kw generator. That price includes, installation, a transfer switch, and labor. Yancey Power System 25kw packaged diesel engine bid totaled $32,800 without installation or $99,000 with installation. Mr. Jeffares made a motion to approve the purchase with Wallace Electric. This was seconded by Mr. Roberts and approved unanimously. A copy of the quotes are attached and made part of these minutes.
Managers Report-
GA EPD Consent Order- Ms. Lackey reported that she met with Samantha Wagner with the Georgia Environmental Protection Division (GA EPD) on March 25, 2025. The purpose of the meeting was to discuss the Expedited Consent Order penalty amount, that was issued due to a sewer spill at the Truck Stop Way Lift Station in November 2024. After discussing the sewer spill and future preventive measures, GA EPD reduced the penalty amount from $7,500 to $5,000. Ms. Lackey reported that according to GA EPD the funds are used to cleanup hazardous waste.
LAS Biosolids Application- Ms. Lackey reported that the Authority crew has completed clearing the 10 acres at the Land Application System. The next steps required for land applying is to grass the area with bermuda hay, and submit a sludge management plan to Georgia Environment Protection Division (GA EPD). Once the sludge management plan has been reviewed by GA EPD, they will then come out for an inspection.
Operations Statistics – Ms. Lackey went over the water production, water loss and customer statistics for April. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.45 million gallons per day, with a maximum of 2.77 million gallons per day. The rolling twelve-month average loss of 4% with the current monthly average at -7%. The total amount of finished water pumped in April by each plant was: Burford 63 million gallons and Stewart 13 million gallons.
Water billing for April was $365,022 up 10% from the previous month, up 17% over a rolling 12-month total, and up 29% the same month for the previous year. Sewer billing
for April was $59,097 up 41% from the previous month, up 12% over a rolling 12-month total, and down 21% from the previous year.
Total water accounts numbered 6,892 at the end of April with 5,730 of those being active customers. There were 3 new connections sold. There were 263 total sewer accounts at the end of April, with 208 of them being active customers.
Financial Report – Ms. Lackey reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for April 2025 and Special Purpose Local Option Sales Tax (SPLOST) through March 31, 2025.
Water Operations income for April was $550,875 with expenses of $521,156. Water capital recovery fee revenue for Fiscal Year 2024 thus far was $30,669 with $0 in expenses.
Sewer Operations income for April was $67,242 with expenses of $130,904. Sewer Capital Recovery Fee revenue for Fiscal Year 2024 thus far was $40,885 with $0 in expenses.
For the 2019-25 SPLOST, $4,684,904 has been collected. A SPLOST payment of $19,114.96 was received on March 2, 2025. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
Total cash on hand at the end of April was $16,169,470. Copies of the April 2025 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Roberts to adjourn the meeting at 5:53 p.m. This was seconded by Mr. White and approved unanimously.