Call to Order – Chairman Marett called the meeting to order at 5:32 p.m. Board members present were Eddie Roberts, Eddie Ford, Rick Jeffares, Curtis Taylor and Jimmy White. Staff member present Alyssa Lackey, general manager and Amber Eason, clerk to the board.
Approval of Minutes from November 18th Meeting- Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the November 18, 2025, meeting, with any necessary corrections being made. This was seconded by Mr. Taylor and approved unanimously.
SL Environmental Law Group- Rick Jeffares- Mr. Jeffares advised he was contacted by SL Environmental Law group, for the purpose of investigating and assessing potential claims arising out of the presence of per- and polyfluoroalkyl substances (PFAS) contaminants in water supply wells and/or surface water sources affecting the Authority’s water systems and/or wastewater treatment systems. Mr. Roberts made a motion to proceed with class action lawsuit. This was seconded by Mr. Jeffares and approved unanimously.
American Tank Maintenance Agreement- Ms. Lackey presented an addendum to cancel the July 28, 2020 agreements and enter into a new full service ten-year water tank maintenance agreement. Mr. Ford made a motion to proceed with signing the full -service contract. This was seconded by Mr. Roberts and approved unanimously. A copy of the addendum is attached and made part of these minutes.
Managers Report-
Haley Road Project- Ms. Lackey reported that the water main installation project is 95% complete. All that is left to do is make with tie-in at Henry Higgins Road.
GDOT Hwy 36 W- Ms. Lackey reported that Georgia Department of Transportation (GDOT) have plans to begin the culvert repairs on GA Highway 36 W during Q3 of 2026. The Authority will have to relocate a 12″ water main by August 1, 2026.
Meter Changeout Project- Ms. Lackey stated that Data Collection Technician, Karsten Gotel was unable to attend the meeting. She informed the Board that we are in the process of receiving bids for the meter change-out project. The plan is for the contractor to change-out the three largest routes first, which are located in the west side of the County.
Operations Statistics – Ms. Lackey went over the water production, water loss and customer statistics for November. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.74 million gallons per day, with a maximum of 3.04 million gallons per day. The rolling twelve-month average loss of 4% with the current monthly average at 9%. The total amount of finished water pumped in November by each plant was: Burford 68 million gallons and Stewart 14 million gallons.
Water billing for November was $410,549 up 25% from the previous month, up 4% over a rolling 12-month total, and up 20% the same month for the previous year. Sewer billing for November was $58,503 down 17% from the previous month, down 13% over a rolling 12-month total, and up 19% from the previous year.
Total water accounts numbered 6,892 at the end of November with 5,798 of those being active customers. There were 2 new connections sold. There were 263 total sewer accounts at the end of November, with 212 of them being active customers.
Financial Report – Ms. Lackey reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for November 2025 and Special Purpose Local Option Sales Tax (SPLOST) through December 5, 2025.
Water Operations income for November was $500,114 with expenses of $336,630. Water capital recovery fee revenue for Fiscal Year 2026 thus far was $61,170 with $0 in expenses.
Sewer Operations income for November was $71,280 with expenses of $48,920. Sewer Capital Recovery Fee revenue for Fiscal Year 2026 thus far was $6,737 with $0 in expenses.
For the 2019-25 SPLOST, $4,686.617 has been collected. A SPLOST payment of $19,114.96 was received on March 2, 2025. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.
For the 2025-30 SPLOST, $464,409 has been collected. A SPLOST payment of $74,120.47 was received on December 5, 2025.
Total cash on hand at the end of November was $17,199,239. Copies of the November 2025 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.