Call to Order – Chairman White called the meeting to order at 5:30 p.m. Board members present were J. B. White, Robert Harris, Wesley Keber, Harvey Norris, & Burt Jones; Authority staff members present were Marcie Seleb & Joyce Hosey.
Opening Prayer – Mr. Norris opened the meeting with a prayer.
Approval of Minutes from Previous Meeting – Mr. Harris made a motion to dispense with the reading of the minutes from the October 18, 2011 meeting and approve the same. This was seconded by Mr. Jones and approved unanimously.
Approve Application for Georgia Environmental Finance Authority(GEFA) Loan for North Butts Tank & Lines – Ms. Seleb advised the Board that she has been informed by GEFA that the $1,400,000 elevated tank project submitted earlier in 2011 has now been approved for “principal forgiveness”. The project originally did not score high enough to make the cut of projects eligible for principal forgiveness. Ms. Seleb advised the Board that other higher ranking projects have since dropped out, and moving the Authority’s application up to the last eligible project. The Water Authority is now slated to receive $1,076,709 in 3% interest loan funds and $323,291 in principal forgiveness funds.
Mr. Norris made a motion to adopt a resolution to make formal application for a loan on the North Butts Tank project. This was seconded by Mr. Keber and approved unanimously. A copy of the notification letter from GEFA and the resolution is attached and made a part of these minutes.
Consider Rejection of All Bids & Re-Bid Burford Ground Storage Tank – Ms. Seleb advised the Board that she and engineer Tim Ingram have revised the specifications for the Burford Ground Storage Tank to use a less expensive paint and to eliminate the complete sandblast of the exterior of the tank. She went on to say that in an attempt to negotiate with revised specifications, the low bidder priced at $193,180; budget is $150,000. Ms. Seleb recommended that the Board reject all bids and rebid the project.
A motion was made by Mr. Harris to reject all the bids received and put the project out for bid again with the revised specifications. This was seconded by Mr. Norris and approved unanimously.
Notice to Proceed on Community Development Block Grant/Employment Incentive Program (CDBG/EIP) Portion of Hwy. 16 – A motion was made by Mr. Keber not to proceed on CDBG/EIP portion of the Hwy. 16 project because the bond required for the grant has not been provided by the Great American Travel Center. This was seconded by Mr. Norris and approved by yes votes from Mr. Harris, Mr. Keber, and Mr. Norris. Mr. White and Mr. Jones abstained from the vote because Mr. White has property in that part of the county and Mr. Jones has helped the Great American Travel Center procure its bond.
Manager’s Report
Construction Project Update
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Hwy. 16 Sewer Project – The contractor is through rock at Kermit Williams Road. Only a couple hundred feet of sewer line has been installed in the past month. The contractor is ready to begin on CDBG/EIP portion of the project but unable to start without a Notice to Proceed. Ms. Seleb advised the Board that she has received a letter from Jones General Contracting requesting assistance with the cost of rock removal. Board members noted that there was no rock clause in the contract. The letter received from Jones Contracting is attached and made a part of these minutes.
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Hwy. 36 Sewer Project – The work, also being done by Jones General Contracting, is underway and proceeding smoothly between Manholes 3 & 4.
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Crew – The crew continues repairing service lines, repairing leaks, painting fire hydrants, flushing dead end lines, LAS maintenance & haying, and equipment repair & maintenance. The Authority is waiting on survey and easements for Singley Road/Seven Lakes Hangar road project. This project should begin in approximately one month.
Operations Report – Water billing for October was down 10% from September at $205,325, and down 3% from October 2010 with a total customer base of 5,250 and an active customer base of 4,656. Sewer billing for October 2011 was down 21% from September at $33,804, and down 16% from October 2010 with a total customer base of 129 and an active customer base of 118.
The average daily finished water pumped in October 2011 to the Authority, Jackson and Jenkinsburg from the Burford and Stewart plants was 2.1 MGD, with a maximum of 2.4 MGD. The rolling 12-month average loss was 11.5% with the current monthly average loss of 1.7%. The total amount of finished water pumped in October per plant was: Burford – 59 MG; Stewart – 5 MG. The average wastewater influent at the Bucksnort Ranch LAS was .170 with an average daily effluent of .186/.550 MGD and a maximum 7-day effluent of .297/.550 MGD.
City of Jackson Can-A-Thon and Christmas Stocking Fund – A motion was made by Mr. Jones to donate $1,000 to the Can-A-Thon and Christmas Stocking Fund. This was seconded by Mr. Harris and approved unanimously. Mr. Norris abstained from the vote as he is an employee of the City of Jackson.
Poor Fire Flow on Paul Maddox Road and south Walter Moore Road – Ms. Seleb advised the Board that fire flow tests had been done on Paul Maddox Road as part of the review for a twenty-home subdivision proposed by Joe Knight. While static pressure on the road is approximately 37 psi, fire flows are as low as 100GPM with 5 psi residual pressure at the end of the line.
This line ties back to Hwy. 42 in Jackson and is on the low pressure zone of the system. Inadequate flow and pressure has been recorded along the entire road, most of which is in the Jackson city limits. Pressure and flow can be increased by tying Paul Maddox Road and Walter Moore Road to the high pressure zone at Hwy. 42 in Jenkinsburg and/or Hwy. 16 west of Jackson. A check valve would need to be installed at Hwy. 42 in Jackson to stop flow back to the low zone.
Ms. Seleb recommended that the decision on exactly how to tie this line to the high pressure zone be made when the water model update is completed. The Board advised Ms. Seleb that the Authority should do what was needed to provide adequate flow and pressure to existing customers.
Thanksgiving Fish Fry – Ms. Seleb invited the Board members to the Authority’s Thanksgiving fish fry put on by staff at noon, on Friday, November 18th at the shop.
Financial Report – Ms. Seleb went over the financial summary for Water & Sewer Operations and SPLOST through October 2011. Finances are within budget thus far for FY 2012. Copies of these summaries are attached and made a part of these minutes.
Review Bills Paid – Board members reviewed check registers and credit card statements for the month of October 2011. Copies of these registers and statements are attached and made a part of these minutes.
Adjourn – A motion was made by Mr. Harris to adjourn meeting at 6:40 p.m. This was seconded by Mr. Jones and approved unanimously.