Call to Order – Chairman White called the meeting to order at 5:33 p.m. Board members present were J. B. White, Harvey Norris, Eddie Roberts, Jr. & Eddie Ford. Also present were Marcie Seleb, general manager, and Alyssa Hopson, clerk to the board.
Approval of Minutes from December 13, 2016 Meeting – Mr. Roberts made a motion to dispense with the reading of, and to approve, the minutes from the December 13, 2016 meeting. This was seconded by Mr. Norris and approved unanimously.
Manager’s Review of FY 2016 Finances – Ms. Seleb reviewed significant financial indicators for the year that ended June 30, 2016 and noted that Rae Johnston, of Haisten and Johnston, will present the formal audit at the February meeting.
Received Petition for Moore Road – Ms. Seleb presented the Board with a petition for water on Moore Road and included ten tap requests within 1.9 miles. A motion was made by Mr. Norris to accept the petition. This was seconded by Mr. Roberts and approved unanimously.
Review Tap Sales for East Ball Road – Ms. Seleb reported that nine taps were purchased on East Ball Road with only one tap purchased past the intersection of East Ball with Greer Dairy Road. The Board decided to stop the water main on East Ball Road at Greer Dairy Road, then following Greer Dairy Road back to Georgia Hwy. 36 to complete the south loop project. They directed staff to refund the payment for the one tap sold.
Consider Revised Drought Contingency Plan – Ms. Seleb presented the Board a revised Drought Contingency Plan. A motion was made by Mr. Roberts to approve the changes. This was seconded by Mr. Norris and approved unanimously.
Manager’s Report
Construction
East Ball Road Water Main – The Authority’s crew has installed 3200 feet of main on this project.
Greer Dairy Road – Ms Seleb will request an easement from Martin Marietta, Inc. in order to install the water main within Martin Marietta’s private one-hundred foot right of way.
Dollar General – The engineered drawings for water and sewer will be ready within the next week. It is expected that construction will begin in February and be completed by June.
Request Proposal for Design Work – Ms. Seleb will request proposals from engineers for water main work as approved at the November 2016 meeting.
Operations
Georgia Diagnostic Prison Main Break – Over the weekend of January 7-8, the prison had a water main break that required plant operators to run multiple pumps, causing discolored water in the Georgia Highway 36 West area. After extensive flushing, water returned to normal.
Water Main Break on Hwy. 36 East – During the same weekend, the Authority’s crew worked in extremely cold weather to repair a main break near the South River.
Georgia Diagnostic Prison Well – The prison’s well is now online and producing an estimated 60,000 to 100,000 gallons a day. This reduces the daily purchase from the Authority by approximately thirty-three percent.
American Mutual Builders Workman’s Compensation Rates – Ms. Seleb reported the annual premium through J. Smith Lanier and Company for workman’s compensation insurance from American Mutual Builders was revised from $25,878 to $26,573 after the insurer calculated current salaries.
Ready Pac EIP Grant – Ms. Seleb reported the Employment Incentive Program (EIP) grant application has been delayed until the Department of Community Affairs announces the increase in maximum grant award to $750,000. This is anticipated on January 12, 2017.
Butts County Day at the State Capital – Ms. Seleb reported Butts County Day at the State Capital is scheduled for February 01, 2017. The cost is $32.00 per person.
University of Central Florida (UC) Water Assessment Study – The University will begin collecting water samples on January 19, 2017 to assess the Authority’s source water, treatment processes, and distribution system.
Financial Report -The monthly financial report for Water & Sewer Operations and SPLOST was presented.
Review Bills Paid – Board members were given copies of check registers for December to review.
Adjourn – A motion was made by Mr. Roberts to adjourn the meeting at 6:50 p.m. This was seconded by Mr. Norris and approved unanimously.